Office Administrator

Plan, direct, and coordinate administrative services for the organization in the Birmingham office. Partner with site leadership to ensure efficiency with day-to-day operations.

Key Accountabilities/Deliverables:

• Shares responsibility of being a welcoming point of contact for all visitors and employees at the front.
• Maintains office efficiency desk. Must display a customer first approach to all tasks by coordinating day-to-day operations, schedules and prepares internal and building conference rooms as requested. Along with arranging for transportation as requested.
• Assist as Company Phone Operator and fax operations by taking shifts as needed throughout the day. Ensure fax and voicemails are distributed on a timely basis.
• Assist with daily business units need including meeting agenda, planning of off-site meetings, and assisting with additional requests from business leadership.
• Act as a site lead for the facilities team. Working with the facilities leadership to meet all building and site needs.
• Monitor all security access for employees and visitors. Enforce security procedures.
• Oversee ordering office supplies, ordering/stocking of breakroom supplies, lunch ordering, copier/printer issues, general office appearance, submitting building repair requests, new employee set-up, update office name plates, etc.
• Complete all inventory tracking and expenses in coordination with all ordering.
• Assist leadership with expense reporting and travel assistance as necessary.
• Participate in social committee. Available to support occasional after-hours events.
• Maintain your onsite office presence 5 days per week, Monday – Friday.
• Provide administrative support including production of memos, reports, and presentations.
• Serves as one of the fire marshals/floor wardens assigned to the office.
• Recommend changes to procedures to improve operations within the office.
• In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require.
  
  

Technical Knowledge and Understanding:

• Proficient in use of Microsoft Suite.
• Phone Operator handling procedures.
• Office management.
  
  

Experience:

• Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong multitasking and organizational skills.
• 5 years’ experience in an administrative role supporting office leadership.
• Excellent communication skills.
• Detail oriented.
  
  

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa for this position.

At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement. We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program