Billing and Reconciliation Specialist

Job Summary:

The Billing and Account Reconciliation Specialist will research, code, and reconcile customer accounts to ensure proper job costing and associated time & material billing for industrial construction customers in conjunction with project managers and provide weekly reporting of project status.

Duties/Responsibilities:

· In coordination with Project Managers, track and bill projects on a time & material basis.

· Ensure all costs are captured and reconciled against projected costs and billed on a timely basis to ensure best possible project cash flows according to project contract.

· Assemble billing packets with all job costs backup detail and prepare billing invoices to review with Project Manager prior to sending to customers.

· Review billing with customers for proper documentation and processing for payment.

· Attends and participates in weekly job reconciliation reviews.

• Generating timely and accurate customer invoices on a monthly basis
• Maintaining accounts receivable records to ensure aging is up to date
• Verifying invoices for appropriate documentation prior to payment
• Monitoring incoming payments and ensuring they are applied correctly
• Reconciling accounts receivable ledger with the general ledger
• Resolving discrepancies between customer payments and invoices
• Handling customer inquiries regarding bills or payments
• Assisting with month-end closing activities such as preparing journal entries
• Developing reports related to accounts receivable activity
• Working with other departments to resolve billing issues or disputes
• Ensuring compliance with all applicable laws and regulations related to accounts receivable activities

· Performs other duties as assigned.

Required Skills/Abilities:

· Excellent verbal and written communication skills.

· Excellent interpersonal skills with strong conflict resolution experience.

· Ability to create and implement processes to maximize

· Ability to multi-task and manage deadlines effectively in time sensitive situations.

· Proactive and independent with the ability to take initiative.

· Excellent time management skills with a proven ability to meet deadlines.

· Strong computer skill with ability to learn new systems independently with limited instruction.

· Proficient with Microsoft Office 365.

Education and Experience:

· Some classwork towards associate degree in accounting, business administration, or a closely related field preferred.

· Previous construction experience highly desired

Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift up to 25 pounds.

Pay: $25.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $25 - $27