Clerk, Special Education

JOB TITLE: Clerk, Special Education HS HOUR STATUS: Nonexempt

REPORTS TO: Executive Director of Special Education PAY GRADE: CP4/210 Days

DEPT./SCHOOL: Special Education DATE REVISED: 05/2026

PRIMARY PURPOSE:

Assist in the efficient management of scheduling, records and data for the Special Education department.

QUALIFICATIONS:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Effective communication and interpersonal skills

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Ability to manage multiple electronic calendars

Understanding of interface between multiple software systems

Experience:

Three years of secretarial/clerical experience

MAJOR RESPONSIBILITIES AND DUTIES:

Maintain Special Education Records

Receive, review, and process Special Education records and data.

Make and Receive calls, take reliable messages, answer basic questions, route to appropriate staff, and provide exceptional customer service.

Schedule ARD meetings for Special Education students and for potential referrals for Special Education evaluation.

Collate and assemble SPED referral packets including copying of assessment.

Maintain SPED departmental files, state files, electronic archives, and protect confidential student records.

Serve as the point of contact for all questions related to student records for any student served by SPED or being considered for SPED.

Prepare reports related to all files that are a part of different accountability systems.

Maintain a system for hard copy records related to any student served by SPED.

Monitor the system for tracking movement and accuracy of files.

Comply with all rules and regulations related to School files.

Maintain confidentiality.

WORKING CONDITIONS:

Mental Demands: Reading; ability to perform basic arithmetic calculations, communicate effectively (verbal and written) , and operate personal computer.

Physical Demands/Environmental Factors: Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

Copperas Cove ISD does not discriminate on the basis of race, color, national origin, sex, religion, disability, or age in its programs, activities or employment practices. For inquiries regarding the non-discrimination policies, contact: Executive Director of Human Resources, (254) 547-1227, 408 S. Main, Copperas Cove, TX 76522