Administrative Assistant, Environmental

• Maintain and organize environmental documentation, including permits, reports, and compliance records.
• Coordinate communication between environmental specialists, regulatory agencies, and internal departments.
• Assist in the preparation and submission of environmental reports and permit applications.
• Schedule and support environmental audits, stakeholder engagements, inspections, and meetings.
• Track deadlines and ensure timely compliance with environmental regulations and company policies.
• Manage data entry and maintain databases related to environmental monitoring and impact assessments.
• Support the environmental team with general administrative tasks such as filing, correspondence, and record keeping.

• High school diploma or equivalent required; associate degree or higher in environmental science, administration, or related field preferred.
• Strong interpersonal skills to facilitate effective collaboration on behalf or the environmental team.
• Proven experience in an administrative role, preferably within environmental or mining sectors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with database management.
• Strong organizational skills with attention to detail and ability to manage multiple tasks simultaneously.
• Basic understanding of environmental regulations and compliance requirements relevant to mining or similar experience.

• Experience working with environmental management systems (EMS) or compliance software.
• Familiarity with industry-specific environmental regulations such as EPA standards or local mining environmental laws.
• Knowledge of health, safety, and environmental (HSE) practices within the oil and gas or mining industries.
• Excellent written and verbal communication skills to effectively liaise with regulatory agencies and internal teams.
• Ability to analyze and summarize environmental data to support reporting and decision-making.

Other Requirements:

Physical – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; sit; use hands and fingers to handle or feel; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities may be required for this position.

Work Environment – The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment will necessitate work near moving mechanical parts and outside weather conditions such as hot and/or dry conditions. Work will be conducted in locations where noise, fumes, dust, toxic or caustic chemicals, and vibration may exist.

Employee will be expected to drive a company vehicle, rental vehicle and/or his/her own vehicle in the course of performing the job, Employee must be able to perform the physical functions of operating a motor vehicle, including use of eyes, ears, arms, hands, legs, and feet. The use of company vehicles will include off-road driving and navigation. Employee must be able to prove that he/she has a current and valid driver's license.