Executive and Personal Assistant

Company Description

Copford Capital Management is a single-family office located in Denver, Colorado, dedicated to advancing the personal, philanthropic, and investment endeavors of its principals. Focused on opportunities spanning real estate, private equity, private credit, and venture capital, Copford leverages its dynamic and agile team to strategically grow its portfolio. The firm values collaboration, innovation, and excellence in pursuing unique investment opportunities and delivering outstanding results. As part of a close-knit team, employees contribute to a meaningful mission while working in a fast-paced and rewarding environment.

Role Description

We are seeking an experienced and detail-oriented Executive and Personal Assistant to support the principals and operations of Copford Capital Management. This full-time, on-site role, based in Denver, CO, entails managing a variety of administrative, organizational, and personal tasks. Responsibilities include calendar coordination, meeting scheduling, travel arrangements, correspondence management, and supporting day-to-day operational needs of the principals. The ideal candidate will have a proactive approach, exceptional multitasking skills, and a high level of discretion when managing sensitive information.

Key Responsibilities

Calendar, Communications & Executive Coordination

·      Manage a complex, evolving calendar spanning business, board, and personal commitments

·      Proactively resolve scheduling conflicts and keep the CEO aligned on priorities and next steps

·      Provide timely reminders and updates to keep the CEO on track daily

·      Gather and track meeting materials, including board and supporting documents

·      Partner with internal and external contacts to ensure materials are complete and review-ready

·      Route and follow up on time-sensitive documents for review and signature, in-office or while traveling

·      Draft and refine correspondence with accuracy and professionalism

·      Serve as a primary point of contact for internal and external stakeholders

·      Track outstanding items and follow up to ensure timely completion of key priorities

Travel & Event Logistics

·     Coordinate extensive, frequently changing domestic and international travel

·     Build detailed itineraries covering flights (commercial and private), accommodations, and ground transportation

·     Manage private aviation logistics with pilots and FBOs, plus car service arrangements, ensuring all details are confirmed and communicated

·     Manage registrations for board meetings, corporate events, and industry conferences, meeting all deadlines

·     Handle real-time travel changes to ensure seamless execution

·     Arrange in-flight catering and special requests for business and family travel

Personal, Family & Philanthropic Support

·      Assist with personal scheduling, reservations, and family logistics, including travel

·      Provide administrative support for family foundation activities

·      Coordinate charitable events, including attendee outreach for sponsored tables

·      Plan employee engagement initiatives such as team events, volunteer days, and holiday gatherings

Qualifications

• 7 years of Executive Assistant experience supporting senior executives, founders, or high-net-worth individuals; Family office experience strongly preferred
• Expert-level calendar management in Outlook, with strong prioritization and gatekeeping skills to maximize the CEO's time

·      Experience coordinating complex travel, including private aviation (FBO experience preferred)

·      Advanced proficiency in Microsoft Outlook and Adobe Acrobat Pro; SharePoint and OneDrive experience preferred

·      Notary Public preferred

·      Strong written communication skills, including drafting and editing correspondence with attention to detail and accuracy

·      Proven ability to manage confidential information with discretion

·      Ability to juggle multiple priorities with strong follow-through and adaptability, incorporating feedback quickly while maintaining a high standard of execution

·      Collaborative team player willing to contribute across a small office environment while delivering top-tier executive support

Work Environment

• Full-time, in-office (Monday–Friday) in Denver
• Fast-paced, high-touch environment with shifting priorities
• Requires flexibility and responsiveness outside standard business hours

Compensation & Benefits

• Salary range: $90,000 – $110,000 annually
• This is an exempt, salaried position
• Unlimited Paid Time Off
• Benefits include medical, dental, and vision insurance, 401(k) with employer match, paid holidays, short-term and long-term disability coverage, and employee hotel discounts through Marriott (available after 6 months)