Payroll and Onboarding Assistant

Payroll Processing Assistance

• Assist with processing weekly payroll for all hourly employees.
• Review timecards, job cost coding, and payroll adjustments for accuracy and completeness.
• Verify overtime, union wages, per diem, allowances, and specialty pay requirements.
• Assist with ensuring proper setup and maintenance of employee payroll records, including pay rates, deductions, and direct deposit information.

Payroll Tax Processing

• Process and submit required weekly payroll tax payments following each payroll cycle.
• Review payroll tax liabilities for accuracy prior to submission.
• Maintain records of all federal and state payroll tax deposits and confirmations.
• Coordinate with accounting to ensure payroll tax payments reconcile with general ledger postings.

Compliance & Reporting

• Ensure payroll compliance with federal, state, and local wage and tax regulations.
• Maintain payroll tax filings, unemployment reports, and related compliance documentation.
• Assist with certified payroll reporting, prevailing wage requirements, and union reporting as applicable.
• Support internal and external payroll audits by preparing requested documentation.

Employee Support & Administration

• Assist with responding to employee payroll inquiries regarding pay, deductions, taxes, and time reporting.
• Coordinate with Office Coordinator regarding new hires, terminations, status changes, and benefit deductions.
• Maintain confidentiality of employee payroll information at all times.

Foundation Mobile Administration & Field Time Reporting

• Create and maintain Foundation Mobile user accounts for employees responsible for reporting time from the field.
• Provide ongoing technical support to employees using Foundation Mobile for time entry and job reporting.
• Train new and existing employees on proper use of the Foundation Mobile system, including time entry procedures, job selection, and submission requirements.
• Monitor and review field-submitted time for completeness and accuracy.
• Enter and/or correct employee time received from the field for assigned jobs when required to ensure timely payroll processing.
• Coordinate with project managers, supervisors, and payroll staff to resolve discrepancies in field-reported hours.

Other Duties as Assigned

• Perform additional tasks needed to support the team and company objectives, adapting as the company evolves.

Copeland Electric is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Our company is committed to maintaining a respectful, professional, and inclusive work environment across all offices and job sites where every employee is treated with dignity and respect.

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person

Salary : $48,059 - $68,898