Health Information Management (HIM) Specialist I

Job Summary: 

The Health Information Management Specialist I will organize and secure the confidential management and handling of all paper and/or electronic member records to ensure compliance with HIPAA Privacy and Security requirements.

Adheres to all CCANY and Departmental policies and procedures to ensure that proper consents/record releases are in place when processing requests for access to member records including internal and external document requests. 

Essential Duties and Responsibilities: 

• Complies with requirements of HIPAA, NYS OPWDD, NYS DOH and/or other accreditation entities with oversight authority for Medical Records management. 

• Ensures confidentiality in working with members Medical Records and documentation.    

• Works collaboratively with Care Management, Quality Improvement, Compliance, and Incident Management to ensure document retention and storage occurs in accordance with all regulatory requirements.    

• Assists in the monitoring and implementation of policies and procedures for Medical Records.  

• Provides day to day document management as it relates to Medical Records including compiling, indexing, and filing of member records, as well as document retention and destruction protocols.  

• Assists in planning, organizing, and executing the activities of the department and ensures records are filed in a timely manner and using the prescribed naming conventions.    

• Assists Quality Improvement and Compliance staff in the gathering of information related to audits and/or document reviews.  

• Organized and able to meet deadlines.  

• Consults with employees on questions and issues as applicable. 

• Manages and implements projects assigned by the Assistant Director and/or Executive Leadership team members. 

• Helps ensure compliance with all pertinent government regulations, and Care Coordination Organization policies, procedures, and operating standards. 

• Promotes and supports Care Coordination Organization performance values. 

• Assists in the implementation of a continuous quality improvement process for department services and administrative functions. 

• Performs other duties, as assigned.  

• Must possess a valid Driver’s License from New York, or a contiguous state (i.e., Connecticut, New Jersey, Pennsylvania, and Vermont) OR Must have the ability to take ample public transportation to attend meetings in person in the community and in the office as needed. 

• High School Diploma/Equivalency is required. 

• Associate’s degree and/or Bachelor’s degree in Human Services and/or Health Information Management is preferred. 

• A minimum of one year of experience working in an office setting completing clerical tasks e.g., mailing, filing, sorting, etc. is required. 

• Proficiency with the use of excel and other software products used for tracking the flow of information. 

• Absolute sense of integrity and personal commitment to serving people with I/DD and their families.  

• Excellent interpersonal, communication organization and demonstrated ability to manage multiple tasks simultaneously.  

• Ability to work autonomously.  

• Demonstrate professionalism, respect, and ability to work in a team environment.  

Salary : $19 - $21