What are the responsibilities and job description for the Inventory Coordinator position at Cooperation Fund?
Description
Behind every smooth checkout, fully stocked shelf, and happy Garden guest is an inventory pro who keeps the numbers honest. The Atlanta Botanical Garden is seeking an Inventory Coordinator who will support accurate inventory control and reporting for the Atlanta Botanical Garden gift shop and off-site warehouse. This role focuses on inventory accuracy, documentation audits, data analysis, and loss prevention support. The Inventory Coordinator works in close coordination with Gift Shop and Warehouse Assistant Managers, who are responsible for executing inventory transfers and replenishment. This position helps ensure product availability, operational efficiency, and a positive guest experience.
Key Responsibilities
Inventory Accuracy and Controls
It is the policy of the Atlanta Botanical Garden to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, reasonable accommodations will be made for qualified individuals with disabilities.
ABG Core Values
Behind every smooth checkout, fully stocked shelf, and happy Garden guest is an inventory pro who keeps the numbers honest. The Atlanta Botanical Garden is seeking an Inventory Coordinator who will support accurate inventory control and reporting for the Atlanta Botanical Garden gift shop and off-site warehouse. This role focuses on inventory accuracy, documentation audits, data analysis, and loss prevention support. The Inventory Coordinator works in close coordination with Gift Shop and Warehouse Assistant Managers, who are responsible for executing inventory transfers and replenishment. This position helps ensure product availability, operational efficiency, and a positive guest experience.
Key Responsibilities
Inventory Accuracy and Controls
- Maintain accurate inventory records through regular cycle counts and audits
- Research and correct negative on-hand inventory on a weekly basis
- Monitor inventory levels and identify discrepancies or risks
- Utilize point-of-sale and inventory systems to maintain accurate stock data
- Audit transfer documentation for accuracy and procedural compliance
- Audit receiving documentation to confirm proper receiving practices
- Maintain organized inventory records in accordance with Garden standards
- Track inventory data and identify trends, inefficiencies, and opportunities for improvement
- Prepare weekly and monthly inventory reports for management review
- Communicate recurring issues or process gaps to leadership with recommended solutions
- Partner with Gift Shop and Warehouse Assistant Managers to support inventory planning and readiness
- Communicate inventory concerns that may impact sales floor availability or guest experience
- Support inventory preparation for seasonal exhibitions, special events, and peak attendance periods
- Support inventory security best practices to reduce shrink
- Conduct focused audits of high-risk or high-value items
- Report inventory risks or discrepancies to management promptly
- High school diploma or equivalent required. Associate’s degree or higher in business, supply chain management, or a related field preferred
- Minimum of two years of inventory management experience, preferably in a retail or hospitality environment
- Experience using inventory management and point-of-sale systems required
- Familiarity with Google Workspace and Monday.com preferred
- Ability to lift up to 40 pounds and perform standing, walking, and warehouse-based tasks for extended periods
- Strong attention to detail and organizational skills
- Ability to work independently and prioritize tasks
- Clear written and verbal communication skills
- Part-time position averaging 20 to 25 hours per week. Schedules may include weekdays, weekends, or evenings based on business needs, seasonal transitions, and special events
It is the policy of the Atlanta Botanical Garden to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, reasonable accommodations will be made for qualified individuals with disabilities.
ABG Core Values
- Conservation: We value natural resources and ecosystems, making choices with the long-term sustainability of our planet in mind
- Excellence: We hold ourselves to high standards and expect commitment from each other to contribute to a positive image and reputation for the Garden
- Inspiration: We inspire through the creation of an environment that supports imagination and expression of beauty, providing joy, delight, and a deeper appreciation of plants for everyone
- Integrity: We demonstrate honesty, transparency, accountability, trustworthiness, and ethical behavior, exercising good judgment in our actions and communication
- Respect: We value the diversity of our coworkers, volunteers, and guests, holding each other in the highest regard