What are the responsibilities and job description for the Board Relations Manager/Sr. Board Relations Manager position at Cook Inlet Tribal Council Inc?
COOK INLET TRIBAL COUNCIL, INC.
| Job Title: | Board Relations Manager/Sr. Board Relations Manager |
| Department: | Administration |
| Reports To: | President's Office Director |
| Supervises: | Executive Coordinator |
| FLSA Status: | Exempt |
| Pay Grade: | E4/E5 |
| Job Type: | Regular, Full-Time |
| AKBCU: No | ICPA: No |
General Functions:
The Board Relations Manager/Sr. Board Relations Manager manages administrative and governance support for the Executive Coordinator, Board of Directors, Board Committees, and affiliate boards. Working closely with senior leadership and program staff, this position delivers timely, high-quality Board governance support while building a capable, accountable team. With minimal oversight, this role manages day-to-day operations and handles highly confidential information, including personnel, financial, proprietary, strategic, and legal matters. Working in partnership with our people, the Board Relations Manager/Sr. Board Relations Manager helps develop opportunities that fulfill our endless potential by ensuring CITC's governance processes are effective, well-coordinated, and grounded in the organization's values.
Duties and Responsibilities:
- Ensure accurate, proofread agendas, Board packets, and materials are distributed on deadline, with timely meeting notices to Board members.
- Coordinate with presenters and attendees to collect materials before Board packets are distributed.
- Maintain a current Board activity calendar and oversee logistics and travel for on-site and off-site Board meetings and events.
- Record meeting minutes and maintain and update corporate governance documents, including Articles of Incorporation, Bylaws, resolutions, committee rosters and terms, and Board policies.
- Ensure Board-related financial paperwork is completed accurately and on time.
- Serve as CITC's resource on Board and committee processes and coordinate participation in Board relations events.
- Lead, coach, and develop the Executive Coordinator by setting clear expectations, assigning work, and ensuring accountability for quality and deadlines.
- Model respectful, relationship-centered leadership grounded in CITC's values.
- Support the Executive Coordinator's professional growth and cross-train staff to ensure continuity of coverage.
- Address performance concerns and resolve conflicts promptly and fairly.
- Improve team processes and systems on a continuous basis.
- Build trusted relationships with Board members, the Presidents Council, the CITC Leadership Council, and internal and external partners.
- Lead leadership meeting support, including scheduling, meeting notes and minutes, resource management and ordering, technology support, attendee coordination, and facilitator support.
- File, catalog, and archive records according to established procedures.
- Perform all related duties as needed and assigned.
Job Specifications:
- Demonstrated ability to lead, coach, and hold a team accountable while fostering trust and collaboration.
- Excellent verbal and written communication skills, including expert grammar, editing, and proofreading, with the ability to tailor messages for Board, executive, and community audiences.
- Exceptional interpersonal skills, diplomacy, and discretion with highly confidential and politically sensitive information.
- Sound judgment, critical thinking, and problem-solving skills, with the ability to adapt quickly in a fast-changing environment.
- Strong organizational and prioritization skills, with the ability to manage competing deadlines independently and under pressure.
- Knowledge of nonprofit board governance practices and procedures.
- Advanced proficiency in Microsoft Office Suite and standard office technology, with the ability to type 50 words per minute accurately.
- Demonstrated knowledge and understanding of the social, health, educational, training, and cultural needs of the Alaska Native and American Indian community, and commitment to CITC's mission.
- Willingness to travel and work variable hours, including weekends, for Board retreats, events, and special projects.
Minimum Core Competencies:
Strategic & Transformational Leadership, Emotional Intelligence & Respectful Leadership, Financial Acumen & Resource Management, Operational Excellence and Results Delivery, Stakeholder Engagement & Communication, Business Acumen, Code of Conduct & Standards of Conduct, Ethics and Connection with CITC Mission & Vision & Values.
Minimum Qualifications:
- Employment is contingent upon completion of a satisfactory state and federal fingerprint criminal background check.
- Bachelor's degree in Business Administration, Communication, Organizational Development, or related field. Relevant work experience may substitute for education requirement on a year-for-year basis.
- Five (5) years of progressive administrative or executive assistant experience, including three (3) years supporting C-level executives and boards in a medium-to-large organization.
- Two (2) years of supervisory experience.
- Valid Alaska driver's license and insurable under CITC's automotive insurance, which requires a driver to be at least 21 years of age and have had a driver's license for at least three years.
Preferred Qualifications:
- Master's degree in Business Administration, Communication, Organizational Development, or related field. Relevant work experience may substitute for education requirement on a year-for-year basis.
- Seven (7) years of progressive administrative or executive assistant experience, including three (3) years supporting C-level executives and boards in a medium-to-large organization.
- Four (4) years of supervisory experience.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- May require prolonged periods of sitting at a desk and consistently working on a computer with repetitive motion.
- The need to occasionally move around the office to access filing cabinets, storage cabinets, and office equipment may be necessary.
- Must be able to lift up to 25 pounds occasionally by utilizing proper lifting techniques and working in a safe manner.
Disclaimer
The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.
The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.