What are the responsibilities and job description for the RECRUITMENT COORDINATOR position at Cook County Health & Hospitals System?
UNION RWDSU LOCAL 200
A confidential and critical position, which under general supervision performs a variety of specialized, complex activities in the coordination of Human Resources services in the area of recruitment & selection. Strong emphasis on proactive problem resolution and departmental communications.
TYPICAL DUTIES
- Plans, coordinates, and participates in HR related programs and activities.
- Coordinates the recording and maintenance of HR and Payroll data, and the generation and distribution of related reports and information (HR metrics, data requests, etc.).
- Conducts preliminary analyses of data, setting forth progress and adverse trends. Provide input into any recommendations or conclusions.
- Reviews all personnel forms for completeness and accuracy.
- Assists in the preparation and distribution of internal communication.
- Maintains liaison with Payroll and others across CCH as necessary to obtain and provide information.
- Participates in the evaluation and testing of applicants, determine work priorities and trains other staff in all operations relative to the recruitment and selections process.
- Works on special projects when and as assigned by management.
- Performs other related duties as assigned and/or to assist the HR Recruiter.
RECRUITING DUITES
- Supports the recruiting team with day-to-day processing of correspondence and any other forms of written communication needed for candidates including verification that all hire documents are properly completed and are in compliance with established guidelines.
- Checks to verify applicant pool within Taleo, notifies the recruiter to repost if there are no applicants, if there are less than four applicants notify the recruiter to validate the position and if there are four or more applicants then the HRA-R must run a veteran’s report and complete an actively recruited packet.
- Enters data and performs maintenance in the CCH HRIS System and Recruiting Database; generate reports from same when needed and to assist in the performance of data analysis.
- Researches, investigates, and follows up on internal and external inquiries related to vacancies posted, vacancies filled, etc
- Works and coordinates with Labor on the tracking of vacancies filled via labor actions such as re-calls
- Prepares copies of requested postings and/or paperwork in connection with inquiries from the union, in response to FOIA requests, OIIG investigations and other inquiries.
- Sets up and maintains files on all candidates to ensure all required pre- and post-employment documents, appropriate acknowledgement forms, transcripts, certifications; licenses, etc. are in the file and given to Human Resources Operations designee.
- Performs employment-related actions including but not limited to verifications of employment, reference checks, online verifications with sites such as state and federal exclusion and sanction websites.
- Onboarding of CCH new hires to include scheduling EHS visits, check the status of employee drug and health clearances, ensures new hire have cleared employment verification, submitting new hire communication regarding offer information, including new hire on orientation log.
MINIMUM QUALIFICATIONS
- High School Diploma or GED and two (2) years of full-time work experience in an administrative, customer service and/or clerical role, is required (Must provide High School Diploma at time of interview)
OR
- Associate's degree or higher from an accredited institution with one (1) year of full-time work experience in an administrative, customer service and/or clerical role, is required (Official transcripts must be presented at time of interview)
- Must be proficient in Microsoft Office with a high concentration in Excel spreadsheets, is required
- Must be able to type 25 words per minute, is required (Typing test will be administered. 25 wpm with 90% minimum accuracy rate is required)
- This position requires traveling to work assignments for which the employee must provide his or her own adequate means of transportation, is required
PREFERRED QUALIFICATIONS
- Previous work experience in a major hospital, medical center, university, government agency or corporation with more than 1,000 employees working at the same site, is preferred
- Previous work experience in a fast-paced environment with a high volume of work, is preferred
- PHR certification is preferred
KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS
- Sensitivity and respect in serving culturally diverse applicants, employees.
- Ability to work in a rapidly changing healthcare environment.
- Strong interpersonal skills necessary in dealing with the public, internal customers, and personnel issues.
- Excellent written and verbal communication skills to work with all levels of individuals internally and externally.
- Excellent analytical and organizational skills, problem solving skills, critical thinking skills, dependability, flexibility, and the ability to handle multiple projects in a fast-paced environment with multiple, changing and competing priorities under stressful situations and deadlines.
- Strong organizational skills, with the ability to organize, and track a high volume of paperwork and projects and in a fast-paced environment.
- Attention to detail for employee information, documentation, and communication of information to all customers.
- Strong project management skills.
- Ability to work independently and collaboratively with minimal supervision.
- Enthusiastic and self-motivated.
- Excellent administrative, organizational, and time management skills.
- Knowledge, Skills, Abilities and Other Characteristics continued Must be dependable, flexible, and work as a team member.
- Must be able to travel to and from and at or out of any of the Cook County Health facilities, including the Cook County Bureau of Human Resources in a timely manner
PHYSICAL AND ENVIRONMENTAL DEMANDS
This position is functioning within a healthcare environment. The incumbent is responsible for adherence to all hospital and department specific safety requirements. This includes but is not limited to the following policies and procedures: complying with Personal Protective Equipment requirements, hand washing and sanitizing practices, complying with department specific engineering and work practice controls and any other work area safety precautions as specified by hospital wide policy and departmental procedures.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the personnel so classified.
For purposes of the American with Disabilities Act, “Typical Duties” are essential job functions.
VETERAN PREFERENCE
PLEASE READ
When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To take advantage of this preference a Veteran must:
- Meet the minimum qualifications for the position.
- Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, “Are you a Military Veteran?”
- Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list an Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
OR
- A copy of a valid State ID Card or Driver’s License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.
If items are not attached, you will not be eligible for Veteran Preference
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER’S LICENSE AT TIME OF INTERVIEW.
BENEFITS PACKAGE
- Medical, Dental, and Vision Coverage
- Basic Term Life Insurance
- Pension Plan and Deferred Compensation Program
- Employee Assistance Program
- Paid Holidays, Vacation, and Sick Time
- You may also qualify for the Public Service Loan Forgiveness Program (PSLF)
For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING.
Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.
- Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.
- CCHHS is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.
COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER
