International Program Operations Assistant (Full-Time, Temporary)

Convoy of Hope considers all team members to be ministers of the Gospel. Employment at Convoy of Hope is viewed as a calling from God to serve others through our faith and core values. As part of this calling, team members may be asked to pray with or provide spiritual
care to fellow employees, donors, guests, or others we serve. Every team member is expected to model Christ-like character and to integrate their faith into their work and interactions.

Ministry Function:
As a member of the International Program (IP) team, the IP Operations Assistant supports the ministry of Convoy of Hope through proactive administrative stewardship. This role is responsible for coordinating tasks and projects required to sustain and advance International Programs’ global scope of work.

Essential Duties and Responsibilities:

• Supports the lifecycle of capital expenditures by assisting with strategic planning, maintaining records, and ensuring accurate data tracking.
• Streamlines expense management by facilitating comprehensive credit card reporting for International Program leadership.
• Drives project success by contributing to the planning, execution, and timely delivery of key milestones and deliverables.
• Maintains operational readiness by assisting with managing the inventory for working group equipment, resources, and critical files.
• Orchestrates complex travel itineraries for IP leadership, collaborating closely with the Travel Team to ensure seamless transitions.
• Coordinates meeting planning from start to finish including invitation management, technical setup, and execution.
• Partners with the IP team to plan and host events and activities.
• Enhances team efficiency through proactive calendar management, file maintenance, and streamlined internal communications.
• Fulfills all other duties as assigned.

Required Knowledge, Skills, and Abilities:

• One or more years of relevant work experience is preferred. A bachelor’s degree is preferred; a high school diploma or equivalent is required.
• Position is located at the Global Headquarters & Training Center in Springfield, Missouri.
• Possesses significant cultural understanding and respect in maintaining vital relationships while managing confidential information in a professional manner.
• Demonstrates strong organizational and communication skills, meticulous attention to detail, and ability to multi-task and manage deadlines.
• Exhibits strong Mac or PC proficiency and working knowledge of Google Workspace and Microsoft Office, with the ability to quickly learn other CRM systems as needed.
• Works independently, resourcefully, and to own initiative, with flexibility to changing priorities and an eagerness to learn.
• Demonstrates optimism, flexibility, and dedication in a fast-paced office environment.

Organizational Values & Ministry Participation Requirements:

• As a Christian organization, Convoy of Hope believes it is critical that team members embrace the organization's religious purposes for which it exists and not only agree with its Statement of Faith but demonstrate it in their lives on an ongoing basis.
• Demonstrates cultural awareness, humility and an ability to learn from international colleagues to strengthen global collaboration.
• All team members are expected to contribute to the successful coordination and delivery of major organizational events (IWD, etc), working cooperatively across working groups as needed.
• Attends and actively participates in COH At Home Week meetings and activities as a required responsibility to the organization and fellow team members.
• Serves as an advocate for the ministry, striving to nurture, broaden, and develop financial and other resource opportunities to support and expand organizational and program ministry.
• Positively represents the ministry of Convoy of Hope, including its mission statement and core values, to all outside constituencies.

Supervisory Responsibilities:
This position has no supervisory responsibilities.

This is a full-time, temporary position with an expected duration of 8 weeks.