Accounts Payable Coordinator

Position Summary: 

Convivial Brands is hiring an Accounts Payable Coordinator to own our AP process end to end — from invoice intake through payment, vendor relationships, and monthly close. You'll be the person who keeps our vendor payments accurate, timely, and organized across all Convivial Brands companies, while also spotting opportunities to save the company money and tighten our processes.

Principal Duties and Responsibilities:

• Manage full-cycle accounts payable across all Convivial Brands companies — reviewing coding and approvals, then entering invoices into the ERP system
• Evaluate invoices for unusual amounts or fluctuations, reconcile them to purchase orders/receiving documents, and resolve any discrepancies with vendors
• Monitor the AP inbox and respond to vendor and internal inquiries with timely resolution
• Build working relationships with vendors: understand contract terms, catch costs that should be billed elsewhere, avoid late fees, and take advantage of early-payment discounts
• Process vendor payments accurately and on time
• Own vendor file maintenance, including W-9 collection and keeping vendor records accurate and complete
• Close the AP module monthly and reconcile aging to the general ledger
• Prepare and file 1099-MISC/1099-NEC forms annually
• Support weekly cash forecasting — daily updates and reconciliation to support outgoing payment cycles
• Review and code company credit card transactions and enforce receipt policies
• Flag potential fraud risks and cost-saving opportunities to leadership and purchasing
• Support subsidiary ledger reconciliations at month-end and take on ad hoc finance projects as needed

Convivial Brands Expectations of all Employees:

• Adheres to all Convivial Brands Policies and Procedures.
• Conducts self in a manner consistent with Convivial Brands’ Core Values at all times.
• Maintains a positive and respectful attitude with all contacts.
• Consistently reports to work on time and prepared to perform the duties of the position.
• Meets productivity standards and performs duties as workload necessitates.
• Maintains the privacy of all company proprietary information.
• Treat visitors, vendors, customers, and team members with respect and dignity.
• Able to safely perform the essential functions of the job with or without reasonable accommodation.

This is a great fit for someone who's detail-oriented, comfortable owning a full-cycle AP function, and looking for a role that offers genuine ownership over vendor relationships and process improvements.

Required/Desired Qualifications:

Education, Training, and Experience:

• High school diploma or GED required; bachelor’s or associate’s degree preferred
• 2 years of accounts payable and general accounting experience.
   

Specific skills, knowledge, and abilities:

• Proficiency in Excel and accounting/ERP software, with the ability to pick up new systems quickly (Microsoft NAV or Business Central experience a plus)
• Strong organizational and analytical skills with sharp attention to detail
• Excellent communication skills — comfortable working directly with vendors, management, and teammates
• Ability to manage multiple priorities and stay composed in a fast-moving office environment
• Self-starter who also works well as part of a team.