What are the responsibilities and job description for the Accounts Payable Coordinator position at Viking Group?
Responsible for processing all incoming vendor invoices related to two and three way matching (with purchase orders), standard entry (with no purchase order), cutting and distributing checks, maintaining a positive relationship with outside vendors and internal customers, while striving for continuous improvement in all processes.
RESPONSIBILITIES:
- Match receivers to invoices
- Obtain approvals and code all invoices, that do not have purchase orders, with a general ledger account number
- Process direct shipments (OD's) to our customers. Includes receiving the product, processing the sales order and processing the invoice
- Code and enter invoices into JDE system
- Write up and distribute problem invoices to buyers and location managers
- Cut, distribute, and match checks
- Work with vendors to resolve any issues they have with payment
- Process credit memos
- Review and reconcile vendor statements
- Complete month end accrual of invoices not processed
- Report use tax on purchases
- Review, zero voucher and reconcile accrued purchases report/account
- Perform other duties and complete other projects as assigned
REQUIRED SKILLS/KNOWLEDGE:
Requires ability to understand and carry out assigned duties effectively. Knowledge needed of specialized business processes such as elementary accounting procedures, operation of equipment such as bookkeeping and billing machines, basic computer operations and normal office procedures.
EXPERIENCE:
- High school diploma required
- One to three years office experience required
- Previous A/P experience preferred
- Must be proficient in use of current electronic technology, including spreadsheets, e-mail, windows-based software and ERP systems.