Administrative Assistant

About Contura and Arthramid® Contura is a global medical device company developing and manufacturing innovative treatments for joint pain and lameness. Unlike conventional therapies that mask pain, our approach targets the synovial membrane to restore joint function and mobility. Lameness is the leading cause of veterinary appointments and is often challenging to manage long-term. This can result in reduced performance, diminished quality of life, frequent re-treatments, and increased drug use. Arthramid® Vet is a unique and patented 2.5% iPAAG hydrogel with a precise therapeutic effect on the synovium. Synovitis is recognized as the single most significant factor contributing to the pain of osteoarthritis, making Arthramid® a breakthrough in veterinary care.

Job Summary

Contura Vet USA Inc. is seeking a detail-oriented and proactive Administrative Assistant to provide comprehensive administrative support and help ensure smooth day-to-day operations across multiple departments. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing diverse responsibilities, and takes pride in staying organized and responsive. The Administrative Assistant will support scheduling and calendar management, coordinate meetings, assist with event logistics, manage shipping of materials and supplies, handle internal and external communications, and maintain accurate records and documentation. This position plays a key role in supporting cross-functional teams and keeping operations running efficiently as the organization continues to grow.

Responsibilities

• Manage calendars, coordinate meetings, and support meeting logistics to ensure workflows remain organized and deadlines are met
• Handle phone calls, emails, and other correspondence while prioritizing urgent matters and maintaining a professional tone
• Maintain and organize digital and physical files, records, and documentation for accuracy and easy retrieval
• Prepare reports, presentations, spreadsheets, and supporting materials by compiling and formatting data clearly and professionally
• Coordinate shipping of materials, samples, supplies, and event-related items; assist with inventory tracking and replenishment
• Order office and operational supplies, monitor inventory levels, and support equipment or materials needed for wet lab and education programs
• Assist with data entry and basic bookkeeping tasks, including invoice tracking, documentation collection, and routing for approval
• Liaise with vendors, clients, and internal teams to share information, schedule meetings, and support ongoing operations
• Handle sensitive information, company records, and financial documents with confidentiality, accuracy, and discretion.

Skills

• Ability to work independently while collaborating effectively with cross-functional teams
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent written, verbal, and interpersonal communication skills
• High attention to detail and commitment to accuracy
• Proven ability to meet deadlines and manage a high volume of work
• Strong problem-solving skills and sound judgment
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), email platforms, and data entry systems
• Comfort learning new systems, tools, and processes (e.g., accounting, CRM, or project management platforms)
• Professional demeanor with the ability to remain composed under pressure

Work Requirements

• Reliable high-speed internet connection and a professional remote workspace
• Availability during core U.S. business hours
• Ability to sit, type, and communicate for extended periods, with reasonable accommodation per ADA guidelines
• Occasional travel (up to 5%) for meetings, events, or training as needed

Required Qualifications

• Education: Associate’s degree required; Bachelor’s degree preferred, or equivalent professional experience.
• Experience: Minimum of 2–4 years of administrative or operations support experience in a fast-paced environment.

Work Environment

• Hybrid role within a collaborative, mission-driven virtual team.
• Fast-paced, evolving environment where individual contributions have direct operational impact.
• Dynamic and innovative organization with a strong focus on improving animal health.

Join us in creating a welcoming environment where your organizational talents shine! This position is an excellent stepping stone for those passionate about administrative work and eager to develop their career in a supportive setting.

Equal Opportunity Employment Statement Contura is an Equal Opportunity Employer. We celebrate diversity and are committed to building an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or any other protected status under applicable law. We offer a welcoming and inclusive environment in service to one another, our products, the diverse consumers we represent, and the communities we call home. We do all of this with kindness, empathy, and respect for each other.

Pay: $25.63 - $28.84 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in Fort Lee, NJ 07024

Salary : $26 - $29