Bookkeeper

This position will start off 30 hours a week and focus mainly on bookkeeping. Then after training, it has the potential to become a full-time bookkeeper/commercial property manager. If you havebothbookkeeping and commercial property management, the position can start as full-time.

Responsibilities:

Billing and Invoicing:Enter bills and process invoices accurately using QuickBooks. Manage and maintain billing records, ensuring completeness and accuracy.

Rent Collection:Collect rent payments from tenants, both in person and through various payment methods.
Issue receipts and maintain a record of all transactions.

Accounts Reconciliation:Reconcile accounts to ensure accuracy and resolve discrepancies promptly.
Monitor and track outstanding balances, following up on discrepancies or late payments.

Collections and Follow-up:Maintain a list of tenants with overdue payments and pursue collections proactively.
Contact tenants via phone, email, or in person to encourage timely payments.

Lease Management:Review and understand lease agreements to set up payment terms, late charges, and other financial details.
Assist in the preparation and renewal of rent agreements.

Late Charges and Payment Terms:Implement and manage late charges according to lease agreements.
Set up appropriate payment terms for tenants.

Documentation:Maintain organized and up-to-date records of all financial transactions and communications with tenants.
Prepare and send notices, including 3-day notices, as necessary.

Customer Service:Provide excellent customer service to tenants, addressing inquiries and concerns related to payments.
Ensure a positive and professional interaction with tenants during in-person payments.

Skills:
- Proficiency in bookkeeping software, such as Quicken or QuickBooks
- Strong knowledge of debits and credits, as well as double-entry bookkeeping principles
- Ability to perform account reconciliations accurately and efficiently
- Attention to detail and accuracy in data entry and record-keeping
- Strong analytical skills to identify discrepancies or errors in financial records
- Understanding of basic financial concepts, such as revenue, expenses, assets, liabilities, and equity