What are the responsibilities and job description for the Data/Administrative Assistant position at Continuing and Professional Studies at The City...?
Position: Data/Administrative Assistant
Start Date: January 5, 2026
Salary: $20.00/hour
Schedule:
- In-Person: Monday–Thursday, 1:00 PM – 6:00 PM
Overview
The Office of Continuing and Professional Studies at The City College of New York seeks a Part-time Data/Administrative Assistant for its WIOA grant-funded Adult Education Program, which serves a diverse student population enrolled in English as a Second Language (ESL) and High School Equivalency (GED) classes.
We are seeking an energetic, motivated, and self-reflective professional who can work with little monitoring.
The Data/Administrative Assistant is responsible for establishing and maintaining complete and accurate records, documentation, and other evidence related to performance. Generate, review, and correct all data-checking reports available in the Adult Student Information System and Technical Support (ASISTS) management information system.
Responsibilities
- Set up and maintain Program Information Forms (PIF) in ASISTS, ensuring accurate and complete data.
- Generate and analyze ASISTS reports to track program performance and outcomes.
- Ensure compliance with all data management procedures.
- Maintain complete, accurate, and secure student and participant records.
- Record and report key demographic and service data for all participants and reportable individuals.
- Generate, review, and correct all data reports in the ASISTS Management Information System.
- Conduct employment surveys for program alumni to evaluate program impact.
- Review reports with data administrators or supervisors to ensure accuracy and compliance.
- Monitor program data and provide timely weekly updates to management.
- Assist in the preparation of data for annual progress reports and grant renewal documents, including quarterly and year-end data reports required by government agencies and other funding sources.
- Support the department during enrollment periods by assisting with student intake and ensuring a smooth onboarding process.
- Attend internal team meetings and external partner meetings.
- Complete 14 hours of professional development through the Regional Adult Education Network (RAEN).
- Perform additional office duties as needed.
Qualifications
- High School Diploma
- Bilingual in English and Spanish
- Impeccable attention to detail
- Ability to work independently or with a team
Application
Please submit your resume.
Job Type: Part-time
Pay: From $20.00 per hour
Expected hours: 19 per week
Work Location: In person
Salary : $20