What are the responsibilities and job description for the Administrative Assistant position at Conti Electric Inc?
Administrative Assistant
Conti LLC
Position Summary
Conti LLC is seeking a highly organized, motivated, and professional Administrative Assistant to support day-to-day office operations, customer communication, data management, and administrative functions. This individual will play a key role in maintaining accurate records, managing documentation, assisting with scheduling, supporting trade events and presentations, and ensuring the smooth flow of information throughout the organization.
The ideal candidate is a self-starter who thrives in a fast-paced environment, demonstrates strong attention to detail, and is committed to supporting both internal teams and external customers with professionalism and efficiency.
Essential Duties and Responsibilities
- Input and manage data in Service Trade.
- Create invoices and manage documents within company systems.
- Input data into accounting software.
- Assist with the planning, coordination, and participation of trade events and presentations.
- Assist with scheduling activities and provide customer updates as needed.
- Create and track deficiency quotes.
- Maintain accurate records and documentation.
- Support office operations through data entry, filing, document management, and administrative coordination.
- Communicate effectively with customers, vendors, and internal team members.
- Provide administrative support to management and field personnel as required.
- Note that in certain situations or occasions overtime may be necessary.
- Follow up on duties deemed necessary by your supervisor.
Required Skills
- Basic computer proficiency
- Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Data entry and record keeping
- Email and calendar management
- Filing and document organization
- Typing and keyboarding skills
- Internet and online research
- Basic office equipment operation (printer, copier, scanner)
- Written and verbal communication skills
- Customer service skills
- Attention to detail
- Time management
- Organizational skills
- Multitasking ability
- Professional phone etiquette
- Reliability and dependability
Preferred Skills