Administrative Assistant - Estimating and Project Support

Who We Are

Conti Civil is a fourth generation, privately owned construction leader specializing in infrastructure projects. Built on a 110 year foundation of honesty and integrity, our company has grown and evolved with each generation to where we are today: a highly respected civil contractor for clients nationwide.

We are known for our platform of outstanding project execution. Our track record of delivering high impact construction projects to our clients and our extraordinary commitment to our core values, employees, and communities where we work has been the foundation of our success and longevity. We strive to be the company of choice for our employees, clients, and stakeholders and have earned dozens of awards for project excellence, safety performance and as a best place to work.

To learn more about Conti Civil, LLC. visit https://www.conticivil.com/

Job Summary

We are seeking a highly organized and motivated Administrative Assistant to provide comprehensive support to our Estimating and Project Management teams. This role is crucial for ensuring the smooth operation of administrative tasks related to billing on private jobs, including lien waivers from subcontractors, document control, prequalification submittals, and solicitation processes. The ideal candidate will have experience in a construction environment, demonstrating proficiency in handling a wide range of administrative and executive support tasks.

Responsibilities

• Assist with administrative tasks related to project billing, including collecting and processing lien waivers from subcontractors and managing document control.
• Support the Estimating team with prequalification submittals, bid solicitations, and maintaining bid tracking databases.
• Assist in processing paperwork for invoices, applications for payment, subcontract agreements, purchase orders, and labor cost reports.
• Manage vendor communications, including notifications to Accounts Payable about new vendors and processing vendor invoices for validation.
• Maintain a comprehensive and orderly project file system, ensuring adherence to filing processes.
• Provide general office support including sorting mail, ensuring office equipment functionality, ordering of supplies.
• Organize and coordinate company sponsored events such as meetings, parties and annual volunteer drives and projects
• Assist with various research and special projects as assigned
• Other duties as required
  
  

Qualifications

• 2 years of office-related experience, with a preference for experience in the construction industry.
• Previous experience with payroll, accounts payable, and administrative support.
• Excellent customer service, teamwork, and interpersonal skills.
• Self-directed, organized, and self-motivated with a strong ability to execute tasks effectively.
• Proficient in Microsoft Office Suite and familiar with construction management software.
• Ability to multitask and thrive in a fast-paced and challenging environment.
• A keen eye for detail and a strong desire to learn and progress within the position.
  
  

All applicants who receive a conditional offer of employment must take a pre-employment drug test and receive a negative result as a condition of hire

Conti Civil is an Equal Opportunity Employer