Administrative Assistant

JOHNSTON COUNTY PUBLIC SCHOOLS

JOB DESCRIPTION

POSITION:                              Administrative Assistant

LOCATION:                             School Improvement Services

SALARY:                                  Grade 66                                            

TERM OF EMPLOYMENT:         12 Months

REPORTS TO:                          Associate Superintendent

                                               Area Assistant Superintendents (High, Middle, Elementary)

QUALIFICATIONS AND ATTRIBUTES:

• High school diploma or GED from regionally or nationally accredited institution.
• Minimum of 3 years related experience.
• Associate’s degree in related area preferred.
• Experience in office management preferred.
• Proficient in technology skills using Google and Microsoft Office, specifically spreadsheets and word processing.
• Ability to communicate effectively orally and in writing.

DUTIES AND RESPONSIBILITIES:

• Provide administrative support for Associate Superintendent and Area Assistant Superintendents.
• Work closely with central staff, principals, and schools as needed.
• Communicate effectively on the telephone and in person with senior staff.
• Process leave, travel reimbursement requests, and mileage requests for assigned staff.
• Gather and process agenda items, policies, and other information for weekly Cabinet meetings, monthly Board meetings, Principal and Assistant Principal monthly onboarding meetings and professional development sessions.
• Gather and manage assigned staff’s P-card transactions.
• Enter purchase orders, budget transfer requests, process requisitions, and submit invoices utilizing Finance software.
• Assist with the management and monitoring of budgets for applicable departments.
• Send policy updates to the North Carolina School Boards Association.
• Maintain an up-to-date online policy manual on the district website.
• Perform other duties and accept responsibilities as assigned.

PHYSICAL REQUIREMENTS:               

• Must be able to physically perform the basic life operational functions of fingering, grasping, kneeling, sitting, walking, stooping, reaching, lifting, pushing, pulling, talking, seeing, hearing, and repetitive motion.
• Must be able to use a variety of automated office equipment such as computers, copiers, etc.

DISCLAIMERS: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.

Johnston County Public Schools is an equal opportunity employer and does not discriminate in the employment or promotion of employees on the basis of gender, race, religion, age, national origin or disability.