What are the responsibilities and job description for the Executive Assistant position at constructionresources?
Position Summary
The Executive Assistant provides high-level administrative and strategic support to C-suite executives, ensuring seamless coordination of schedules, communications, and operational priorities. This role demands discretion, agility, and a deep understanding of organizational goals. The EA acts as a trusted liaison between executives, internal teams, and external stakeholders.
Key Responsibilities
- Serve as the primary point of contact for internal and external communications on behalf of C-suite executives.
- Manage complex calendars, schedule meetings, and coordinate travel arrangements across multiple time zones.
- Prepare executive-level reports, presentations, and correspondence with precision and confidentiality.
- Facilitate board and leadership communications, including meeting agendas, minutes, and follow-ups.
- Screen and prioritize incoming requests, ensuring timely responses and delegation where appropriate.
- Support strategic initiatives by tracking deliverables, deadlines, and cross-functional collaboration.
- Maintain organized systems for document management, expense reporting, and project tracking.
- Handle confidential information with integrity and discretion.
- Represent the executive office with professionalism and tact in all interactions.
Experience & Skills
- Bachelor’s degree in Business Administration or related field.
- 5 years of experience supporting senior executives, preferably in a fast-paced or high-growth environment.
- Experience managing confidential projects and sensitive communications.
- Familiarity with CRM and project management platforms.
- Proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools.
Competencies
- Strategic thinking and business acumen.
- Exceptional organizational and time management skills.
- Advanced written and verbal communication.
- High emotional intelligence and interpersonal savvy.
- Ability to anticipate needs and proactively solve problems.
- Flexibility to adapt to changing priorities and last-minute requests.
#INDCR
BENEFITS
Medical
Dental
Vision
Employer Paid Basic Employee Life and AD&D Insurance
Employer Paid Long Term Disability
Flexible Spending Accounts
Voluntary Short-Term Disability
Voluntary Life and AD&D Insurance
Voluntary Accident Insurance
Voluntary Critical Illness Insurance
EEO
At Construction Resources, our people are the driving force behind everything we do. Construction Resources is an equal opportunity employer that aspires to be the best in the business by building an associate experience that celebrates growth, development, and purpose.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to speak or hear. The employee is frequently required to sit for extended periods of time, stand, walk, climb stairs, use hands to finger, handle or feel, and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
POSITION TYPE/EXPECTED HOURS OF WORK
This is a full-time position that requires overtime as business needs dictate.
OTHER DUTIES
Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
PRIVACY NOTICE
We value your privacy and want to ensure transparency regarding the collection and processing of your personal data. As part of our recruitment process, we require your explicit consent to collect, store, and process your personal information, including but not limited to your resume, contact details, professional experience, and other relevant data.
This data will be used solely for recruitment and hiring purposes in accordance with our privacy policy and applicable data protection regulations. Your information will be stored securely and will not be shared with third parties without your consent.
By submitting your application, you agree to the collection and processing of your personal data for the purposes stated above. You may withdraw your consent at any time by contacting us at recruitment@crhomeusa.com.