Assistant Project Manager

Location: Jacksonville, FL (Must reside in Jacksonville or the surrounding areas. Relocation will not be considered. Resumes from candidates outside the local area will not be reviewed.)

Work Arrangement: Fully on-site position. Remote or hybrid work is not available.

The Assistant Project Manager (APM) supports the planning, coordination, execution, and completion of construction projects while developing the knowledge and skills necessary to independently manage projects. Working closely with Project Managers, subcontractors, vendors, and internal teams, the APM assists with project documentation, scheduling, budgeting, subcontractor coordination, procurement, and overall project performance to help ensure projects are completed safely, on schedule, within budget, and in accordance with project requirements and quality standards.

·        Assist Project Managers with the development and execution of project plans, schedules, budgets, and overall project strategies.

·        Coordinate with subcontractors, vendors, suppliers, and internal teams to ensure project activities align with established timelines, scopes, and project requirements.

·        Prepare, organize, and maintain project documentation, including submittals, RFIs, meeting minutes, schedules, reports, and project correspondence.

·        Monitor project progress, identify potential challenges, and communicate issues and recommendations to the Project Manager to support timely resolution.

·        Assist with tracking project costs, commitments, change orders, and expenditures to support budget management and financial accountability.

·        Support communication between project stakeholders by providing updates, coordinating meetings, and assisting with project-related questions or concerns.

·        Review project drawings, specifications, scopes of work, and other project documents to develop an understanding of contract requirements and support accurate project execution.

·        Perform material takeoffs, support procurement activities, and coordinate material deliveries across multiple trades and divisions.

·        Support project scheduling by tracking milestones, subcontractor activities, deliveries, and critical path items.

·        Conduct routine jobsite visits to monitor progress, identify field challenges, support coordination between the office and field, and promote compliance with project and safety requirements.

·        Assist in identifying project risks and developing solutions or mitigation strategies to minimize potential impacts to schedule, budget, quality, or project performance.

·        Utilize construction project management software and technology platforms to maintain accurate project records, documentation, and communication.

·        Perform additional duties and responsibilities as assigned by management to support project and organizational goals.

Qualifications and Education Requirements

·        0–3 years of construction project management, project coordination, or related construction experience.

·        Bachelor’s degree in Construction Management, Engineering, Business, or a related discipline preferred; equivalent construction experience will be considered.

·        Knowledge of construction processes, terminology, scheduling, budgeting, subcontractor coordination, and project documentation.

·        Proficiency with Microsoft Office Suite, including Excel and Microsoft Project, Adobe Acrobat, and construction project management software.

·        Strong written and verbal communication skills with the ability to effectively communicate with clients, subcontractors, vendors, and internal teams.

·        Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.

·        Ability to read and interpret construction drawings, specifications, scopes of work, and project documents preferred.

·        Strong problem-solving skills with the ability to identify issues, communicate concerns, and assist in developing solutions.

·        Ability to perform material takeoffs, support procurement activities, and coordinate material deliveries across multiple trades and divisions.