What are the responsibilities and job description for the Accounting Operations Specialist position at Constant Technologies?
At Constant, we design and integrate technology solutions for command and control centers that support 24/7 mission-critical operations. For more than 40 years, we’ve partnered with clients across public safety, utilities, corporate security, the U.S. Government, and other sectors to deliver high-performing security operations centers.
Our team values collaboration, accountability, and practical problem-solving, and we take pride in delivering high-quality solutions to clients around the world. We’re seeking an Accounting Operations Specialist to help manage the financial processes that support project execution and day-to-day business operations.
Responsibilities
- Receive, review and validate customer purchase orders and establish new jobs/projects within CRM, accounting, and reporting systems.
- Generate customer invoices in accordance with contract terms, including milestone and progress billing, while ensuring timely and accurate invoicing.
- Process and reconcile corporate credit card transactions, prepare accounts payable coding, and maintain supporting expense documentation.
- Provide administrative support for payroll processes, reporting, and related recordkeeping.
- Prepare job-costing, commission, and other operational reports to support financial review and decision-making.
- Assist with monthly close activities, sales tax reporting packages, and audit/compliance documentation.
- Maintain accurate and consistent data across QuickBooks Online, CRM, payroll, and reporting systems.
- Identify discrepancies, resolve routine issues, and recommend process improvements to enhance efficiency and accuracy.
- Collaborate with accounting, operations, and department leads to ensure the smooth execution of financial and administrative processes.
Qualifications
- Associate degree in Accounting, Business Administration, or a related field preferred.
- 5 years of accounting, bookkeeping, or finance operations experience.
- Strong experience with QuickBooks Online.
- Experience working with CRM systems; job costing experience is a plus.
- Strong attention to detail, organization, and process discipline.
- Comfortable working across multiple systems and managing competing priorities.
- Strong communication, problem-solving, and follow-through skills.
Work location is in North Kingstown, RI
Constant Technologies, Inc. is an Equal Opportunity Employer
Salary : $65,000 - $80,000