Administrative Assistant

Position Summary:

Constangy, Brooks, Smith & Prophete LLP seeks a full-time Administrative Assistant with our Immigration Practice based in Raleigh, NC. The ideal candidate will be highly organized and efficient, possessing a proven ability to effectively manage the daily operations of a busy legal office. A keen eye for detail, strong multitasking skills, and the ability to prioritize tasks are essential in this role. The candidate should excel at maintaining schedules, coordinating appointments, and ensuring seamless communication within the office. Additionally, the ideal candidate will demonstrate a desire to own and execute a wide range of tasks and oversee administrative processes. If you thrive in a fast-paced environment, possess exceptional organizational skills, and have a deep understanding of legal office procedures, we encourage you to apply and contribute to our dynamic team. Duties require excellent typing, organization, teamwork and communication skills in order to provide outstanding legal support services to the firm’s attorneys, staff, and clients.

Skills & Qualifications:

· Data entry experience is a plus

· Bachelor’s degree preferred but not required, commensurate experience will be considered

· Excellent computer skills in Microsoft Office Suite, with emphasis on Word, Excel and PowerPoint, and Teams

Responsibilities:

· Makes copies, scans documents

· Data entry

· Collect incoming mail from post office and process

· Orders special supplies as requested

· Schedules and sets up conference calls

· Assist attorneys as needed

· Special projects as necessary

Qualities Ideal Candidates will have:

· Ability to multi-task and prioritize work in a fast-paced, deadline-driven work environment

· Willingness to abide by the confidentiality requirements of providing legal services

· Commitment to meeting deadlines; timely communicate status of projects and work performed

· Proficient in communicating with a well-balanced team to help ensure deadlines are met and clients receive excellent legal services

Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race, color, religion, national origin, sex (including pregnancy), gender, gender expression or identity, change of sex or transgender status, sexual orientation, age, disability, genetic information, citizenship status, military or veteran status, or any other category protected by applicable federal, state, or local law.