What are the responsibilities and job description for the Human Resources Coordinator position at Consistent Health Care?
Position Summary
The Human Resource Coordinator plays a critical role in supporting the daily HR and administrative operations of Consistent Health Care LLC. This position assists with hiring caregivers, managing employee records, maintaining compliance with Medicaid and state regulations, coordinating staff training such as CPR and First Aid, and ensuring that all agency policies and procedures are followed. The HR Coordinator helps maintain a professional, supportive environment that ensures caregivers are well-prepared to provide quality client-centered care.
Key ResponsibilitiesRecruitment & Onboarding
- Post job openings for caregivers, aides, and administrative staff.
- Screen applicants, schedule interviews, and assist with the hiring process.
- Conduct onboarding and orientation for new hires.
- Ensure all required documents are completed, including background checks, driver’s abstracts, TB tests, BCI/FBI checks, and credential verification.
- Set up employee profiles in HR/payroll systems and ensure proper documentation for Medicaid compliance.
Employee Relations & Support
- Serve as the first point of contact for caregiver questions, scheduling issues, and HR concerns.
- Promote a positive work culture built on respect, professionalism, and accountability.
- Assist with corrective action, conflict resolution, and employee communication.
Training & Compliance
- Track CPR/First Aid certifications, annual training, continuing education, and renewal deadlines.
- Maintain compliance logs for audits and Medicaid requirements.
- Coordinate staff development trainings, in-service sessions, and policy updates.
- Ensure all caregivers meet state and Medicaid standards for homemaking, personal care, and transportation services.
Payroll & Administrative Support
- Assist with timekeeping, payroll corrections, missed punches, and schedule changes.
- Monitor attendance, PTO, and leave requests.
- Support weekly and biweekly payroll processing.
Recordkeeping & Documentation
- Maintain accurate and confidential employee files in accordance with HIPAA and state regulations.
- Prepare HR-related reports, incident logs, and compliance documents.
- Ensure documentation is audit-ready at all times.
Agency Operations Support
- Assist the Administrator and Director of Operations with staffing, scheduling, and communication.
- Help organize agency meetings, staff appreciation events, and compliance workshops.
- Contribute to internal policy updates, handbooks, and procedure manuals.
Qualifications
- High School Diploma or GED required; additional HR or business education preferred.
- 1–3 years of HR, caregiver staffing, or administrative experience in a health care or home care setting preferred.
- Knowledge of Medicaid rules, home care compliance, and caregiver credentialing a plus.
- Strong computer skills (Microsoft Office, scheduling systems, HR/payroll platforms).
- Excellent communication, organization, and customer service abilities.
- Must maintain confidentiality and be able to work independently with minimal supervision.
Skills & Competencies
- Strong attention to detail
- Ability to multitask and manage deadlines
- Customer-service oriented
- Problem-solving and decision-making ability
- Professional and dependable
- Ability to work with caregivers and management in a respectful, supportive manner
Working Conditions
- Primarily office-based; some remote work may be permitted.
- May require occasional travel for training, meetings, or caregiver onboarding.
Pay: $23.99 - $28.89 per hour
Expected hours: 25.0 per week
Work Location: In person
Salary : $24 - $29