Campus Secretary/Elementary Anticipated

• Prepare correspondence, forms, reports, manuals, and presentations for the principal and other staff members.

• Compile, maintain, and file all reports, records, and other documents as required.

• Update handbooks, policy manuals, and other documents as assigned.

• Maintain physical and computerized files, including mailing lists, records, visitor logs, and office communications.

• Maintain a daily teacher attendance log and records for substitute teachers.

• Maintain school calendar of events.

• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.

• Prepare and make cash deposits for activity accounts(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).

• Order and maintain inventory of office supplies and program equipment.

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.

• Maintain a schedule of appointments and make travel arrangements for appropriate staff.

• Make meeting arrangements for campus activities including preparing materials, scheduling and setting up facilities, and arranging equipment.

• Receive, sort, and distribute mail and other documents to staff.

• Assist students, teachers, and parents as needed.

• Maintain confidentiality of information.

• Regular attendance.

• Other duties as assigned.

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Proficient skills in keyboarding, data entry, word processing, and file maintenance
• Ability to use personal computer and software to develop spreadsheets, databases and word processing documents
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Ability to multi-task numerous complex administrative activities
• Effective organizational, communication, and interpersonal skills
• Basic math skills

Mental Demands/ Physical Demands/Environmental Factors:

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress