Document Control Specialist

Connexion’s mission is to provide "best in class" services to job seekers. We strive to achieve excellence in job placement, staffing, and recruiting services, while treating candidates with the professionalism and respect they deserve.

Job Title: Document Controller

Shift: M-F 7am-4pm (1 hour lunch)

• Background required; no DT
• How many years of document control experience are required? 2-5
• What are the top 3-5 must-have qualifications? This person needs to have some knowledge of the role with minimum training, the 5 must have: 1. MS Office (intermediate level) 2. Document organization and attention to details 3. good communicator with high school level writing skills 4. High School degree min., some higher education is a plus 5. understanding of ISO 9001 standard.
• Are there any backgrounds or experiences that would be considered a strong fit? ISO Experience
• Is the position onsite, hybrid, or remote? Onsite role.

Position Summary:
The Document Controller is responsible for managing, maintaining, and controlling company documentation to ensure accuracy, accessibility, security, and compliance with internal procedures and regulatory requirements. This role coordinates document creation, revision, approval, distribution, retention, and archival processes while supporting operational excellence and quality management systems.
Education & Experience:

• Associate’s degree in business administration, Quality Management, Engineering Technology, or related field preferred.
• High School Diploma or equivalent required.
• 2-5 years of document control, records management, quality systems, or administrative experience.
• Experience in a manufacturing or regulated environment is preferred.

Knowledge, Skills & Abilities:

• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with electronic document management systems (EDMS), SharePoint, or preferred similar platforms.
• Knowledge of ISO 9001, IATF, FDA, or other quality management systems preferred.
• Ability to manage multiple priorities while meeting deadlines.
• Strong written and verbal communication skills.

Essential Functions:
Document Management (40%)

• Maintain document control systems for policies, procedures, work instructions, specifications, forms, and technical documentation.
• Ensure all controlled documents are properly reviewed, approved, issued, and archived.
• Track document revisions and maintain version control.
• Distribute approved documents to appropriate personnel and departments.
• Remove obsolete documents from circulation and retain records according to retention requirements.

Compliance & Quality Support (25%)

• Ensure document management practices comply with company standards, ISO requirements, customer requirements, and regulatory guidelines.
• Support internal and external audits by providing controlled documentation and records.
• Monitor compliance with document control procedures and recommend improvements.

Administration Records (15%)

• Manage electronic and physical records retention systems.
• Organize and maintain document repositories for easy retrieval.
• Perform periodic reviews to ensure records remain current and compliant.

Cross-Functional Collaboration (10%)

• Work closely with Engineering, Quality, Operations, EHS, and other departments to ensure document accuracy.
• Assist document owners with formatting, routing, approval workflows, and updates.
• Train employees in document control procedures and systems.

Continuous Improvement (10%)

• Identify opportunities to streamline document management processes.
• Support implementation and maintenance of electronic document management systems (EDMS).
• Develop metrics and reports related to document control activities.

Physical Requirements:

• Ability to sit for extended periods while working on a computer.
• Occasional lifting of files or records up to 25 pounds.
• Ability to move throughout the facility when collecting or distributing documentation.

Key Competencies:

• Attention to Detail
• Organization & Planning
• Communication
• Confidentiality
• Collaboration
• Process Discipline
• Continuous Improvement
• Customer Focus