Development Assistant

Position Overview

This position provides administrative and operational support across multiple functional areas including executive administration, development/fundraising, marketing, and general office operations. The role supports the Executive Director with Board relations and administrative tasks, assists the Development Director with donor database management and gift processing, coordinates non-direct service volunteers in support of marketing efforts, and serves as the primary point of contact for phone and in-person inquiries. This is a multi-faceted position requiring the ability to manage diverse responsibilities and shift between different types of tasks throughout the workday.

Key Responsibilities

Development, Marketing & Fundraising Support (90%)

• Process and enter donor gifts into database with accuracy and timeliness
• Prepare and send donor acknowledgment letters and tax receipts
• Coordinate tracking and documentation of in-kind donations
• Maintain accurate donor records and generate reports as needed
• Assist Development Director and Assistant Director with campaign logistics and coordination
• Support grant reporting and compliance documentation
• Help coordinate donor events and stewardship activities
• Support marketing initiatives including social media scheduling, email newsletters, and promotional materials as needed
• Assist with event planning and community outreach activities
• Update website content as needed

Board Support (5%)

• Prepare materials for Board of Directors meetings including agendas, packets, and presentations
• Coordinate Board meeting logistics and scheduling
• Record and track Board member volunteer hours and engagement
• Maintain Board calendar and communications

Office Operations & Reception (5%)

• Serve as first point of contact by answering phones and greeting visitors at the office door
• Maintain welcoming and professional office environment
• Process incoming and outgoing mail

Physical Requirements & Work Environment

• Ability to sit for extended periods while performing computer work
• Occasional lifting of supplies or materials up to 25 pounds
• Office environment located in Humboldt Park, Chicago
• Accessible by public transportation
• Occasional evening or weekend hours for events or Board meetings (with advance notice.)

FLSA Classification: Non-Exempt (eligible for overtime pay)

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Pay: $22.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Chicago, IL 60651

Salary : $22 - $27