What are the responsibilities and job description for the Adult Education Administrative Assistant position at Asst Provost Workforce Development?
Adult Education Administrative Assistant
Full-time Support Staff
Aurora Downtown Campus
Hybrid Option: No
Join our dynamic team at Waubonsee Community College, where your career can flourish. We are committed to being an exceptional employer, offering a comprehensive benefits package with generous time off, low-cost medical, dental, and vision plans, and a secure pension plan through SURS. You'll also enjoy 14 paid holidays, including winter and Thanksgiving breaks. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Your future starts here - join us today!
Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college's culture of collaboration, professional growth and student success.
The Adult Education Administrative Assistant is directly responsible to the Adult Education Data and Compliance Manager. This position has primary responsibility for serving as the department receptionist and technology coordinator.
The Adult Education Data and Compliance Manager delegates authority to the Adult Education Administrative Assistant to carry out the following responsibilities:
Answer phone, email, virtual chat, and in-person inquiries to provide general information to students, staff, faculty, and the general public.
Coordinate the scheduling of departmental computer labs and Chromebook carts, ensuring Chromebook carts are fully charged and moved to the appropriate classrooms for in-class use.
Support usage of educational websites including Burlington English, CASAS Academy, IXL, Aztec, and i-Pathways by providing instructor access and creating student accounts.
Provide regular reports of supplemental education program usage to department administration.
Serve as main point of contact with software representatives to coordinate instructor trainings.
Work 1-2 evenings per week to support evening instructors with technology as well as assist with testing sessions and online registration.
Process assigned computer work, office correspondence or document imaging as required.
Ensure adequate office supplies are available for faculty and staff.
Understand and comply with FERPA requirements.
Maintain the security of student records, both physical and electronic.
Assist with Adult and Workforce Education annual recognition ceremony.
Perform other duties as assigned.
Minimum Qualifications
High school diploma or equivalent required.
Bilingual required.
Two years of related office/clerical experience required. Experience in a college environment preferred.
Excellent computer and software skills.
Excellent organizational, human relations and communication skills.
Please attach the following documents when applying:
- Cover Letter-Yes
- Resume-Yes
- References-No (Can be provided at interview)
- Transcripts-No (Can be provided at interview)
Position Details
req2107
Grant Funded: Yes
Compensation Range: 0.00 - 0.00
Compensation Type: Hourly
Compensation: The pay for this position will be determined by your experience, education, and qualifications.
Work Schedule: Varies
Work Hours: 40
Testing: No
Targeted Hire Date: 5/4/2026
Benefits: Click to See Benefits Page
Special Instructions: Unofficial transcripts may be submitted at the application stage if a degree above a high school diploma was earned. References and official transcripts are only required at the background check stage.
EOE, including disability and veteran