What are the responsibilities and job description for the Accounts Payable Lead position at Connecticut Orthopaedic Specialists Pc?
The Accounts Payable Lead will report to the AP Supervisor and is primarily responsible for the day-to-day accounts payable functions including processing and payment of invoices in a fast paced, high-volume A/P environment.
Essential Responsibilities:
- Process, verify and reconcile various types of accounts payable invoices
- File/ Transact electronically open and paid vendor invoices and receivers accurately
- Process ACH, Check, and Credit Card Payments
- Analyze accounts payable transactions to ensure compliance with internal controls and accounting policies.
- Prepare Positive Pay Files
- Respond timely and professionally to vendor and internal inquiries regarding payments
- Review and verify statements received from vendors for accuracy. Research and investigate vendor discrepancies, as well as internal inquiries in a timely manner. This may involve interaction with other departments within the company.
- Facilitate and process patient refunds requiring manipulating data via Excel
- Support the month end close including credit card statement coding and support for importing data sets
- Collaborates with Supervisor and adjacent departments to streamline processes and recommends improvements to AP policies and procedures
- May be required to run errands to local bank and post office periodically
- Provides back up to AP Associate for staff coverage
Skills and Abilities:
- Must be well versed in Microsoft Excel: importing/ exporting data, VLOOKUP, Pivot Tables. REQUIRED
- Must have excellent written and verbal communication skills
- Must be able to communicate effectively with vendors and administration
- Broad knowledge of accounting software (currently using QuickBooks & integrating to new ERP system)
- Must display professionalism and understand discretion
- Ability to process high volumes of complex invoices accurately
- Must be a team player who is detail and process oriented with the ability to multi-task.
- Must be able to walk between 0.3 miles and/ or have reliable transportation for trips to the local post office and bank
Experience/Educational requirements:
- A minimum of 3-5 years Accounts Payable processing experience.
- Knowledge of general accounting practices and procedures to include understanding of cash and accrual basis accounting
- Experience with multiple entities/ “Under one-roof” a plus
- Experience with QuickBooks Enterprise Desktop and/ or DocStar a plus
