Human Resources/Talent Acquisition

Job Title: Sr. Executive Talent Acquisition CoordinatorDuration: 3 Months Contract (Potential for extension)Location: RemoteShift Hours: M-F 8:30am-5pm EST / 40 Hrs a week Must Haves UPDATED*-Sat in a talent acquisition dept (bonus if it is executive talent acquisition)-Has previously done a ton of scheduling and logistical work-Strong in MS Suite-Operate with a sense of urgency with respect to the high-level my team supports.-Needs executive presence when on-cameraCandidates that would NOT be considered a fit for this role:We are not considering individuals that come from a recruiting world and we do not feel that individuals who center around on-boarding and HR compliance experience are the right fit either. Interview Process: Up to 4 Rounds of Interviews, 30 mins each, on-camera. In addition, during the interview process, a Situation-Based Actional Assessment will take place. Please make sure candidates have an executive presence for these interviews. -Needs executive presence when on-cameraAssessment Overview:The candidate will be presented with a scenario-based exercise that mirrors the daily challenges and priorities of the role. The goal is to evaluate their operational skills, attention to detail, stakeholder management, and ability to deliver an exceptional candidate and leader experience. Responsibilities include:The Sr. Executive Talent Acquisition Coordinator plays a critical role in supporting the Executive Search team. While daily tasks may vary, this role is pivotal in providing coordination and support throughout the full recruitment lifecycle. You will manage and drive essential activities that keep executives and executive candidates engaged and informed, while ensuring the Executive Recruiter stays connected on all moving parts of the process. Your efforts will enhance team efficiency and drive a more effective and meaningful experience for our leaders and candidates. This position focuses on maximizing operational efficiency with a strong emphasis on customer service.• Ensure an exceptional candidate experience from interview to offer through the start date.• Develop strong working relationships with leaders and admins to ensure each piece of the recruitment process meets deadlines.• Coordinate and schedule all aspects of interviews, including phone, video, and in-person, as well as travel when applicable. This includes distributing interview schedules and evaluations.• Process candidate reimbursements in a timely fashion.• Work with agencies for candidate and hiring leader interview coordination.• Schedule hiring strategy discussions (intake calls) with hiring leaders and the Executive Talent Partner, and candidate review calls after each round of interviews.• Support the creation and processing of offer letters and new hire paperwork. Initiate and monitor the completion of drug and background checks, as well as I-9 compliance.• Assist managers and their admins with onboarding new employees, including submitting badge requests, sending first-day information, and providing onboarding checklists to managers and new hires.• Coordinate with the Executive Support team for provisioning and Day 1 equipment needs.• Utilize Workday to open/close requisitions, update candidate activity and statuses to ensure OFCCP compliance.• Track and prioritize requests while monitoring sensitive timelines, deadlines, and confidential material.Required Qualifications :• 7 years of experience in Human Resources/Talent Acquisition or related coordinator experience.• Strong proficiency with Microsoft Office Suite and Workday.• Strong sense of urgency with a deep understanding of the candidate and client experience.• Organized with strong attention to detail and accuracy in documentation, scheduling, and compliance tracking; excellent follow-through skills.• Ability to multi-task in a rapidly changing work environment, effectively balancing and prioritizing multiple tasks.• Excellent interpersonal skills and the ability to interrelate effectively and professionally with all levels of leadership, HR partners, associates, and in group settings.Preferred Qualifications• Problem-solving abilities to troubleshoot scheduling conflicts or process inefficiencies.• Experience working in a large, complex matrix organization.• Ability to work independently while collaborating effectively with a team.  Education:Bachelors Degree preferred or equivalent experience (7 years of experience in Human Resources/Talent Acquisition or related coordinator experience.)

Salary : $34 - $35