Administrative Specialist

Confluence Engineering Solutions (ConfluenceES) is a water resource engineering consulting firm focused on helping people and organizations identify and develop sustainable water solutions. ConfluenceES provides a wide range of engineering and hydrogeology consulting services to support utilities in managing their water systems, including water supply, resiliency, and reliability planning; water, wastewater, and recycled water program management; utility engineering, operations, and regulatory compliance support; construction management and inspection services; regional, multi-agency water supply and infrastructure collaboration facilitation; and Sustainable Groundwater Management Act (SGMA) and Adjudicated Basin groundwater management.

Our growing company is searching for a dynamic and highly organized candidate for the position of Administrative Specialist to support our team. This vital role offers an exciting opportunity to streamline office operations, support team members, and ensure the smooth functioning of daily administrative tasks. As an energetic and detail-oriented professional, you will be the backbone of our office environment, providing exceptional clerical support and customer service. Successful candidates will leverage their organizational, communication, and project management skills to become a critical member of our team and support our clients and staff in the planning, coordination, and execution of projects and initiatives.

At ConfluenceES, we offer our employees a comprehensive compensation package that includes competitive wages, comprehensive health coverage, retirement plan options, paid time off, and opportunities for professional development. These benefits reflect the company's commitment to supporting the well-being and growth of its team members.

Responsibilities for Administrative Specialist

→ Provide administrative support for a small engineering consulting firm.

→ Perform data entry, filing, and document proofreading to maintain accurate records and ensure high-quality communication

→ Provide bookkeeping services, including:

· Processing Accounts Payable and Cash Disbursements

·Preparing periodic statistical and financial reports.

· Verifying the accuracy of journal and ledger postings and making adjustments when necessary.

· Reconciling bank statements.

· Recording revenues.

→ Perform data entry, filing, and document proofreading to maintain accurate records and ensure high-quality communication.

→ Support ConfluenceES in providing administrative support for small governmental organizations (e.g. Groundwater Sustainability Agencies, Mutal Water Companies, etc.)

→ Interface with team members and client representatives to manage schedules, coordinate meetings, and ensure timely communication.

→ Engage and collaborate with project teams to support understanding and delivery of client needs and expectations.

→ Prepare and edit reports, correspondence, presentations, and other communication materials for both technical and non-technical audiences.

→ Maintain organized records, files, and databases to support project execution and compliance.

→ Assist in the development of project scope, schedules, and budgets, including tracking expenses and processing invoices.

→ Support the preparation and submission of regulatory compliance documentation.

→ Coordinate travel arrangements, event logistics, and meeting planning for staff and clients.

→ Research and summarize information to support project managers and technical staff.

→ Contribute to a positive, collaborative, and efficient office environment.

Desired Skills and Experience for Administrative Specialist

→ Work experience in an administrative, office management, bookkeeping or related support role.

→ Proficiency using Microsoft Office Suite (Word, Excel, Teams, Outlook).

→ Associate's or Bachelor's Degree in Business Administration, Office Management, or a related field is preferred.

→ Knowledge or proficiency in Quickbooks and/or other accounting software platforms

→ Strong communication skills and ability to communicate effectively orally and in writing.

→ Highly organized, detail-oriented, and able to manage multiple priorities.

→ Motivated individual with a desire to expand their network and advance their career.

→ Experience with scheduling, document management, and office operations.

→ Valid driver's license and good driving record (if required for office errands or event support).

→ Positive, collaborative approach to work and a passion for supporting team success.

Join us as an Administrative Specialist where your energy, organizational prowess, and dedication will make a meaningful impact every day We value proactive individuals who thrive on supporting teams through excellent administrative practices. This paid position offers a rewarding environment where your skills will be recognized and your contributions celebrated.

Job Types: Full-time, Part-time

Pay: From $34.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in los osos, ca

Salary : $34