Project and Administrative Coordinator

CLAD Consulting is looking for a highly organized, proactive, and detail-oriented Project and Administrative Coordinator to support daily office operations, assist with project-related activities, and provide executive-level support. This is a great opportunity for someone who enjoys variety, can juggle multiple priorities, and wants to grow with a rapidly expanding company. This role can be filled on a part-time or full-time basis and provides flexibility to meet your scheduling needs.

Why join CLAD? We offer a unique and rewarding work environment that promotes growth and collaboration. If you are looking for a place where your skills and ideas can thrive, then we are the perfect fit for you! Some of our perks include:

• A fun and flexible work environment
• Competitive compensation and benefits package including medical, dental, vision, and 401k
• A collaborative and supportive work culture
• Career progression and growth opportunities

Position opportunity: This position provides cross-functional support to ensure smooth operations across the office, project management team, and executive leadership. You’ll assist with day-to-day admin tasks, help coordinate project-related activities, support proposals and presentations, and provide administrative assistant support to leadership. You may also help with general marketing tasks, including social media, content updates, and preparation of basic marketing material. The duties will include:

• Project coordination support to include assisting with project setup, proposals, meeting notes, and preparation of project documentation and materials.
• Support scheduling, project progress reviews, and coordination with internal team members, vendors, and subcontractors.
• Manage general office operations including ordering supplies, organizing workspaces, and keeping the office welcoming and functional.
• Coordinate travel arrangements, hotel bookings, and team member scheduling needs.
• May assist with preparation of polished presentations, reports, and/or marketing materials; assist with social media and basic marketing tasks as needed.
• Provide administrative and executive support including calendar management, correspondence, and communication with internal and external stakeholders.
• Assist with sending PPE, iPads, and project-related equipment as needed.
• Support light project billing tasks (no accounting responsibilities).

Ideal candidate: You are proactive, resourceful, and capable of juggling multiple responsibilities each day. You enjoy being helpful, staying organized, and supporting a team that moves quickly. You’re comfortable shifting between admin tasks, project coordination needs, and occasional executive requests. Your experience will include:

• Prior administrative experience
• Prior experience in scheduling through Outlook, creating documents through Word, and other Microsoft-related experience – you’re comfortable with tech.
• Excellent verbal and written communication skills.
• Strong multitasking and time-management capabilities.
• Prior marketing experience is a plus but not required.

Must be willing to work in Arroyo Grande office with flexible hours which are expected to be between 30 – 40 hours per week. The pay range is between $24-$30 per hour. This position requires the successful completion of a background check.

This is your opportunity to bring your administrative skills and attention to detail to work in a growing company. Apply today if you think you’d be a good fit for this exciting new role!