What are the responsibilities and job description for the Workers Compensation Coordinator position at Confidential?
Merillat Consulting LLC is recruiting a Workers’ Compensation Coordinator on behalf of a client, an established specialty medical practice in Tulsa. The Coordinator manages workers’ compensation referrals and cases from intake through scheduling, treatment coordination, billing follow-up and final resolution, and is the main point of contact for patients, clinical teams, adjusters, case managers and attorneys. The position is part-time, with potential for full-time depending on the candidate and practice needs.
Key Responsibilities
- Review incoming workers’ compensation referrals for completeness; verify claim details, carriers and adjuster contacts; set up patient charts accurately
- Request missing records and information from referral sources and other authorized parties
- Make sure referrals move promptly to a scheduled appointment, and coordinate with clinical teams and patients on visits, procedures and follow-up care
- Determine when an authorization is required, and get approvals from adjusters or carriers and document them before services are provided
- Help schedule independent medical evaluations (IMEs) when requested
- Act as the main liaison with adjusters, case managers, attorneys and referral partners, and give them timely updates on case status
- Coordinate attorney correspondence and help prepare or file liens when applicable
- Work with the revenue cycle team and billing partner to track outstanding claims and resolve denials, missing information and payment delays
- Keep an accurate case tracker covering every milestone, from referral through payment
- Report case volumes, aging and barriers to leadership, and suggest workflow improvements
- Keep patient information confidential and share it only as authorized
Qualifications
- 2 years of experience in workers’ compensation case management, medical office administration or insurance coordination (required)
- High school diploma or equivalent (required); an Associate’s or Bachelor’s degree in healthcare administration, business or a related field is preferred
- Experience in a specialty medical practice or occupational health setting is preferred
- Experience with EHR systems
- A certification in medical billing, coding or workers’ compensation case management is a plus
- Strong organization, follow-through and communication skills, and comfortable handling several cases and stakeholders at once
What the Position Offers
- A part-time schedule or full-time position based on experience
- A stable, growing specialty practice
- A collaborative clinical and administrative team
To Apply: Email your resume to tricia@merillatconsulting.com. All inquiries are kept confidential, and qualified candidates will be contacted for next steps.
Our client is an equal opportunity employer.
Pay: From $20.00 per hour
Expected hours: 24.0 – 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Life insurance
- Vision insurance
Application Question(s):
- How many years of experience do you have coordinating workers’ compensation cases (for example, referrals, authorizations, adjuster communication or claim follow-up)?
- Do you have experience getting prior authorizations from insurance carriers or workers’ compensation adjusters for medical visits, procedures or diagnostic testing?
- This position is onsite in Tulsa, OK. Are you able to reliably commute to Tulsa for this role?
Work Location: In person
Salary : $20