Temporary College Admissions Processing Coordinator

Job Description: Temporary - International Application Processing Coordinator

Position Summary

The International Application Processing Coordinator (Temporary) serves as a member of the Admissions Operations team, supporting the early stages of the international admissions process. This role is responsible for the accurate processing of applications, document management, data validation, and test score updates to ensure applicant files are complete and ready for review.

Working within Salesforce and related institutional systems, this role ensures that applications and supporting materials are processed efficiently and accurately so that applicant records are prepared for advancement within the admissions workflow. The position focuses primarily on operational processing tasks and maintaining data integrity within applicant files.

This role does not manage applicant recruitment or enrollment progression but instead provides critical backend support to ensure international applications move smoothly through the initial stages of the admissions cycle.

All applicant activity and updates are documented in Salesforce to maintain accurate records, support internal transparency, and ensure efficient workflow coordination across admissions teams.

Essential Functions

Application Processing & Data Entry

• Process international applications and supporting documentation received through Salesforce and other institutional systems.
• Enter, review, and update applicant information with a high level of speed and accuracy.
• Ensure required data points and documentation are accurately recorded within applicant records.
• Conduct duplicate record checks and verify application data prior to file advancement.

Document & File Management

• Upload, review, and index applicant documents to ensure proper association with the applicant record.
• Verify completeness of application materials before files move to the next stage of the admissions workflow.
• Monitor incoming documentation and ensure materials are processed in a timely manner.
• Maintain organized, complete, and audit-ready applicant files.

Test Score & Academic Record Updates

• Process and update standardized test scores within applicant records.
• Verify accuracy of score uploads and ensure correct association with the applicant file.
• Update academic information and ensure transcript-related data is entered correctly.

Application Review Preparation

• Perform initial file preparation to ensure applications are ready for review by Admissions Coordinators or Admissions Officers.
• Confirm that required documentation and data elements are present prior to file review.
• Identify missing or inconsistent information and escalate as needed.

Operational Processing Support

• Maintain timely processing of assigned queues and application tasks.
• Support workflow efficiency by ensuring files move quickly through early processing stages.
• Assist with data cleanup, record updates, and operational support tasks as assigned.

Knowledge, Skills & Abilities

• Strong attention to detail and commitment to data accuracy.
• Ability to manage high-volume processing tasks in a deadline-driven environment.
• Strong organizational and time-management skills.
• Ability to work efficiently within structured workflows and procedures.
• Proficiency with CRM systems (Salesforce preferred).
• Strong computer skills and familiarity with Microsoft Office applications.
• Ability to work independently while supporting a collaborative team environment.

Qualifications

Required

• Bachelor’s degree required.
• 1–3 years of experience in admissions operations, administrative processing, data entry, or related field.

Preferred

• Experience supporting international admissions processes.
• Experience using Salesforce or comparable CRM systems.
• Experience processing applications or managing document workflows.

Work Environment & Physical Demands

• Frequent use of CRM systems and digital workflow platforms.
• Ability to maintain accuracy and focus in a high-volume processing environment.

Hours & Schedule

• Temporary position with standard Monday–Friday schedule.
• Flexibility may be required during peak admissions processing periods.

Pay: $27.00 - $29.00 per hour

Work Location: In person

Salary : $27 - $29