Senior Payroll Manager

We are looking for an analytical and detail-oriented Senior Payroll Manager who excels in payroll, operational efficiencies, data management and systems, cross-departmental collaboration and communication.

The Senior Payroll Manager will oversee the payroll processes, assist with HR systems, data integrity, processes and compliance, along with reporting. The successful candidate should be able to demonstrate leadership and communication skills, and the ability to provide guidance, support to all team members.

What You’ll Do:

• Serves as a key leader of Payroll, driving continuous improvement in policies, processes, and Payroll and related systems. Helps facilitate efficient payroll processing operations for multiple countries, multiple entities, multiple states and mobile employees.
• Own the global payroll process ensuring consistent accuracy and timeliness in processing payroll for multiple jurisdictions and countries including all bi-weekly and off-cycle pay runs.
• Helps oversee compliance, including all payroll related controls.
• Develop and maintain standard operating procedures and documentation for payroll processing and partner with internal and external auditors on detailed walkthroughs of end-to-end payroll process.
• Oversee the preparation of all payrolls (regular, off cycle, bonus, termination, severance, stock compensation) in advance of deadlines (is able to run payroll as a secondary resource when needed). Prepares manual checks and gathers all necessary approvals as needed. Ensure 100% accuracy and compliance with all county, state, and federal labor and tax regulations in tracking labor hours and processing payroll.
• Own all required payroll / benefits reporting (W2, 1099, 401K, EEO-1, DFEH, ACA, EDD filings / garnishment requests, quarterly and annual state and federal filings).
• Reviews payroll journal entries for accuracy and investigates any differences or inquiries from accounting or audit teams.
• Act as point of contact for employee inquiries, payroll-related escalations and/or issues.
• Trains new employees and contractors on HRIS and hourly labor rules and policies, as applicable.

What you’ll bring:

• 7 years of progressive experience in Payroll Management.
• Experience with California-based multi-unit companies, multi-state employees.
• Payroll processing expertise includes: benefits processing, off-cycle pay runs, bonuses, terminations, severance payments, state tax adjustments, and garnishment pay runs.
• Experience with timecards, PTO, sick leave, benefit deductions, and tax calculations for employees that work in multiple states during the year.
• Familiarity with compliance (i.e., dealing with various county, state, and federal labor and tax regulations) in tracking labor hours, processing payroll timely based on relevant regulations, etc.
• Experience preparing payroll accounting GL/journal entries and working with accounting teams to investigate unusual amounts recorded from payroll systems.
• Advanced Excel.
• Demonstrated ability to position yourself as a collaborative leader and trusted business partner.
• Ability to establish strong cross-functional relationships at all levels throughout the organization.