What are the responsibilities and job description for the Senior Accounting and Executive Administration Manager position at Confidential?
We are seeking an experienced accounting professional to support a business owner with multiple LLCs, a substantial rental portfolio and a healthcare management company. This position combines hands on bookkeeping with financial and executive administration. You will work directly with the owner and coordinate with an outside CPA.
What you will own
- Maintain accurate QuickBooks records across entities and reconcile bank, credit card and balance sheet accounts each month.
- Record loans, principal and interest payments, refinances and intercompany transactions with complete supporting records.
- Track rental receipts, tenant deposits, property expenses, vacancies and outstanding balances by property and legal entity.
- Prepare bills for approval, schedule authorized payments, and maintain debt, insurance, tax and renewal calendars.
- Organize financial documents and prepare a concise weekly owner brief and monthly CPA package.
- Coordinate selected calendar items, paperwork and personal financial administration while keeping personal and business records separate.
What you bring
- At least 5 years of relevant full charge bookkeeping or accounting experience; 7–10 years preferred. Demonstrated multi entity and real estate experience.
- Strong QuickBooks skills in the version we use, solid Excel skills, and the ability to explain and reconcile balance sheet accounts.
- Experience interpreting lender statements and closing documents, correcting historical errors and working with an outside CPA.
- Discretion, dependable follow through, and confidence identifying missing information and requesting approval.
An accounting degree or QuickBooks certification is helpful; a CPA license is not required. Finalists will complete a practical accounting assessment using fictional data and provide professional references.
Send your resume, desired compensation and a short summary of your multi entity bookkeeping, rental accounting and loan/refinance experience.
Pay: $45,000.00 - $65,000.00 per year
Work Location: In person
Salary : $45,000 - $65,000