What are the responsibilities and job description for the Executive Personal Assistant position at Confidential?
Our client, a confidential UHNWI is seeking an experienced Executive / Personal Assistant.
Executive/Personal Assistant — Malibu
Comp: $100,000 - $150,000 stipend for benefits
A private UHNW household in Malibu is seeking a highly resourceful and proactive Executive Personal Assistant. The right candidate is unflappable, deeply organized, and comfortable operating with full discretion in a fast-moving, high-touch environment. This is a hands-on role for someone who thrives on anticipating needs, solving problems before they surface, and managing a wide range of responsibilities with polish and follow-through.
Responsibilities
- Serve as the principal's right hand, managing a dynamic schedule that shifts quickly and often requires same-day pivots
- Own end-to-end travel logistics, from private and commercial flights to ground transport, lodging, and personal appointments, tailored closely to established preferences
- Act as a trusted go-between for the principal across a wide network of contacts, keeping projects and tasks moving smoothly
- Keep an organized, current system of contacts and relationships
- Manage vendor relationships and payment processing, working alongside the household's financial team to keep accounts current
- Track key recurring deadlines tied to insurance, property taxes, and personal document renewals
- Coordinate across household staff and property teams to keep multiple residences running smoothly
- Stay comfortable navigating Apple devices and standard office software, with the ability to troubleshoot basic tech issues independently
- Manage a high volume of email correspondence, filtering and prioritizing what reaches the principal directly
- Take on ad hoc projects, from special event planning to private dining coordination and general research
- Handle general office and administrative upkeep, including invoices, filing, and supply management
- Run a range of personal errands, with careful tracking of related expenses and reimbursements
- Coordinate care and scheduling for household pets, including routine health and wellness needs
Requirements
- Genuine comfort and affinity for animals, including dogs and horses
- Available onsite in Malibu Monday through Friday, with flexibility for occasional off-hours needs
Please submit your resume for consideration!
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
Salary : $100,000 - $150,000