Executive Assistant

Description

You are a proactive, detail-oriented professional who thrives in dynamic environments and enjoys supporting high-impact leaders. You bring a strong sense of responsibility, exceptional organizational skills, and an unwavering commitment to confidentiality and precision. You are adept at managing multiple priorities, seamlessly juggling complex schedules, and handling sensitive information with the utmost discretion. Communication is your superpower—you write and speak with clarity and professionalism, enabling you to interact confidently across all levels of an organization. You value continuous improvement, always seeking ways to streamline processes and elevate the quality of your work. You are comfortable working independently, yet you also excel as a collaborative team member, building positive relationships with colleagues and stakeholders. Your curiosity and willingness to learn new tools and systems help you adapt to evolving business needs. You have a knack for anticipating challenges before they arise, using your initiative to solve problems and deliver results. Your experience supporting senior leadership, ideally including C-level executives or government organizations, has honed your ability to maintain poise under pressure and manage confidential matters with integrity. If you are looking for a role where your contributions are valued, your skills are continually developed, and your work directly supports strategic organizational success, this is the opportunity for you. This position is based in Exton, PA and not eligible for immigration sponsorship.

What You’ll Be Doing:

• Maintaining daily calendars and owning the end-to-end scheduling process for the VP/General Manager and leadership team, ensuring efficient time management and prioritization of meetings.

• Planning and organizing business meetings, department events, and offsites, including overseeing logistics and on-site support to ensure seamless execution.

• Coordinating complex domestic and international travel arrangements, including itineraries, accommodations, and travel documents.

• Managing and administering expense reporting—processing invoices and reconciling departmental budgets with accuracy and timeliness.

• Organizing and maintaining departmental files, supplies, and documentation for easy access and compliance.

• Assisting with the preparation of correspondence, reports, manuals, and presentations for business leaders, ensuring high-quality deliverables.

• Serving as a point of contact for internal and external stakeholders, demonstrating professionalism and a solutions-oriented approach.

• Performing other duties as assigned to support the evolving needs of the leadership team and department.

The Impact You Will Have:

• Empowering executive leaders to operate at peak efficiency by managing schedules, logistics, and administrative processes with reliability and discretion.

• Enhancing organizational productivity through proactive problem-solving and streamlined workflows.

• Supporting high-stakes decision-making by preparing accurate and insightful reports, presentations, and communications.

• Contributing to a culture of professionalism and excellence by upholding the highest standards of confidentiality and integrity.

• Fostering positive relationships across teams and with external partners, ensuring seamless communication and collaboration.

• Driving operational improvements by identifying opportunities to optimize administrative procedures and tools.

• Enabling successful business meetings and events that advance strategic objectives and strengthen team engagement.

This is a Contract position based out of Exton, PA.

The pay range for this position is $35.00 - $38.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Exton,PA.

This position is anticipated to close on Mar 30, 2026.

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.