What are the responsibilities and job description for the Executive Assistant to Founder position at Confidential?
Executive Assistant to Founder
Location: Montebello, NY
Compensation: Competitive, based on experience
Position Overview
We are seeking a highly organized and professional Executive Assistant to support the Founder of a growing healthcare organization. This role requires someone who can manage high-level administrative responsibilities while also assisting with financial coordination, reporting, and accounting-related tasks.
The ideal candidate is proactive, detail-oriented, and able to operate in a fast-paced environment with multiple moving parts. This person will work closely with the Founder on scheduling, communication, organization, operational follow-up, and financial administration.
An accounting or bookkeeping background is required. Healthcare experience is strongly preferred.
Key Responsibilities
Executive & Founder Support
- Manage the Founder’s calendar, meetings, travel, and daily priorities
- Coordinate internal and external meetings, calls, and events
- Prepare meeting agendas, presentations, reports, and follow-up documentation
- Assist with email management and executive correspondence
- Handle confidential and sensitive information with professionalism and discretion
- Act as a liaison between the Founder, leadership teams, vendors, and external partners
Accounting & Financial Coordination
- Assist with expense tracking, invoicing, and financial reporting
- Coordinate with accounting and finance teams on payments, reconciliations, and budgeting support
- Review, organize, and maintain financial records and documentation
- Support bookkeeping and administrative accounting functions as needed
- Track operational expenses and assist with reporting accuracy
Administrative & Operational Support
- Maintain organized files, systems, and reporting structures
- Track action items, deadlines, and operational follow-up
- Assist with special projects and day-to-day operational coordination
- Help improve organizational processes and office efficiency
- Support communication and coordination across departments and companies
Qualifications
Required
- Prior Executive Assistant experience supporting a Founder, CEO, or senior executive
- Accounting, bookkeeping, or finance background required
- Strong organizational and multitasking skills
- Excellent written and verbal communication
- High attention to detail and follow-through
- Ability to handle confidential information professionally
- Strong proficiency with Microsoft Office, Excel, and scheduling systems
Preferred
- Healthcare industry experience
- Experience working in fast-paced or high-growth environments
- Familiarity with QuickBooks or similar accounting software
What We’re Looking For
- Someone proactive who can anticipate needs before they arise
- Strong problem-solving and organizational abilities
- Ability to manage multiple priorities with minimal oversight
- Professional, dependable, and detail-oriented
- Calm under pressure and adaptable to changing priorities
Salary : $100,000 - $120,000