Back Office Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Secaucus, NJ. This is a crucial on-site role responsible for the smooth and efficient operation of our office.

The successful candidate will manage a wide range of administrative and clerical tasks, serving as a primary point of contact for internal and external stakeholders.

Key Responsibilities:

• Office Management: Oversee and manage daily office operations.
• Clerical Support: Provide general clerical support, including typing, data entry, and file management.
• Record Keeping: Maintain and organize both physical and electronic records and files.
• Communication: Handle incoming and outgoing phone calls with professional phone etiquette and greet visitors warmly.
• Scheduling: Manage calendars, schedule appointments, and coordinate meetings.
• Executive Support: Assist executives directly with various administrative tasks and projects.
• Team Support: Provide general administrative support to the broader team as needed.

Required Skills & Experience:

• Proven proficiency in Administrative Assistance and strong Clerical Skills.
• Exceptional Phone Etiquette and excellent verbal and written Communication skills.
• Demonstrated experience with organizational and time-management skills.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High school diploma or equivalent.

Bonus Skills & Education:

• Previous experience in a dedicated Executive Administrative Assistance role.
• Associate's or bachelor's degree.
• Bilingual, Spanish and English
• Prior professional experience in an administrative role is a significant asset.