Office Secretary / Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Office Secretary / Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and callers, manage daily administrative tasks, and support office operations with enthusiasm and professionalism. Your proactive approach will ensure the smooth functioning of our office environment, enabling our team to focus on their core responsibilities. This position offers an exciting opportunity to showcase your multitasking skills, attention to detail, and exceptional communication abilities in a fast-paced setting.

Duties

• Greet visitors and answer multi-line phone systems with courteous and professional phone etiquette
• Manage front desk operations, including handling incoming calls, scheduling appointments, and directing inquiries efficiently
• Maintain organized filing systems—both physical and digital—ensuring quick retrieval of documents
• Perform data entry and bookkeeping using QuickBooks and other accounting software to support financial record-keeping
• Coordinate calendar management and schedule meetings or appointments using Google Workspace or Microsoft Office tools
• Assist with office management tasks such as ordering supplies, managing inventory, and overseeing office equipment maintenance
• Proofread correspondence, reports, and documents for accuracy and clarity before distribution
• Support customer service efforts by providing prompt assistance and resolving basic inquiries or issues

Requirements

• Proven experience in an office environment with clerical, administrative, or office management responsibilities
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
• Experience with Procore
• Experience with Textura
• Job setup and administrative support
• Familiarity with QuickBooks for bookkeeping and basic financial tasks
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting
• Bilingual abilities are a plus to assist diverse client needs
• Experience handling multi-line phone systems and demonstrating professional phone etiquette
• Personal assistant experience or calendar management skills are highly desirable
• Attention to detail for proofreading documents and maintaining accurate records
• Strong time management skills to handle multiple responsibilities efficiently
• Join us in creating a vibrant office environment where your organizational talents make a real difference! We value proactive individuals who thrive on supporting team success through excellent administrative support. This paid position is ideal for motivated professionals eager to grow their career in office administration while contributing to a positive workplace culture

Pay: $24.04 - $28.95 per hour

Work Location: In person

Salary : $24 - $29