What are the responsibilities and job description for the Accounts Payable Specialist position at Confidential?
Accounts Payable Specialist
Full-Time | On-Site Position (Not Remote)
Position Summary
The Accounts Payable Specialist supports the accounting team by providing administrative and bookkeeping assistance while ensuring the accuracy and integrity of financial records. This role plays a key part in maintaining organized systems, supporting billing accuracy, and assisting with month-end processes.
Key Responsibilities
Accounts Payable
- Collect, match, code, and enter all credit card receipts into the accounting system
- Maintain organized and up-to-date filing systems
- Ensure all records remain accurate and easily accessible
Act as back up for Accounts Receivable
- Audit customer billing to ensure accuracy
- Prepare, update, and track spreadsheets for rental tracking and billing discrepancies
- Respond to customer inquiries regarding billing questions
- Follow up with customers on outstanding balances
General Accounting Support
- Assist with month-end procedures
- Cross-train to support additional accounting functions as needed
- Perform other accounting-related duties as assigned by the Controller
Preferred Qualifications
- Proven experience in both accounts payable and accounts receivable (required)
- Basic understanding of accounting principles and office procedures
- Proficiency with office systems and equipment
- Strong multitasking and organizational skills
- Excellent written and verbal communication skills
- Demonstrated urgency and efficiency in completing responsibilities
- Strong problem-solving abilities
- Experience with QuickBooks (required)
- SAP experience (preferred)
- ServiceTitan experience (preferred)
Benefits:
- 401(k)
- Dental Insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday 8 am-5 pm
Education:
- High School Diploma or GED Equivalent
Location:
- Sarasota, FL 34240
This job description is not intended to be all-inclusive, employees will perform other reasonably related business duties as assigned by immediate supervisor and other management as required. Badger Bob’s Services is a drug-free workplace. Willingness to submit to a pre-employment drug test and background check is mandatory for employment.
Job Type: Full-time
Pay: $24.00 - $27.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Physical Setting:
- Office
Application Question(s):
- What's your ideal work environment?
- What are your strengths? Weaknesses?
- What software have you used?
- Where do you see yourself in three years?
- Experience with SAP or QB Desktop for multiple company entities?
Ability to Relocate:
- Sarasota, FL 34240: Relocate before starting work (Required)
Work Location: In person
Salary : $24 - $27