What are the responsibilities and job description for the Accounting Specialist position at Confidential?
The Accounting Specialist has a variety of technical and specialized accounting functions. Maintain complete and accurate records and assist with routine accounting duties. Ensure that all billing is done as required on a daily basis.
Responsibilities:
- Observe accounts to identify overdue payments, report collection activity and develop payment plan.
- Coordinate with attorney when necessary to ensure liens are requested/filed prior to deadlines.
- Communicate with clients to discuss account statuses, charges, or discrepancies.
- Update all job fields required in accounting system for new job setup and to advance job to next stage.
- Enter job information (and customer information if needed) into accounting software. Including importing estimates, updating job cost and creating cost codes for new job.
- Validate that any proposed work order agreements do not exceed allowable estimate without upper management approval.
- Send workorder agreement, production sheet and any other required paperwork for review and electronic acceptance.
- Issue approved change order work orders to contractors for signature and update CRM system.
- Complete billing process by required deadlines using portals where required and emails.
- Ensure all requirements of customer are met in billing process including submitting lien waivers and other supporting documents as required by customer.
- Receive customer contracts and review. Have estimator review to ensure agreement to proposal submitted.
- Coordinate signature on contracts/Purchase Orders with upper management. (all customer contracts on or not on our proposal documents are to be reviewed by upper management and approved/signed)
- Update CRM for customers with any specific billing requirements noted in contracts and/or POs
- Post customer payments to system daily.
PERKS:
- Competitive Compensation
- Weekly Pay
- Paid Vacation and Holiday Pay
- Casual Business Attire
- Company stability
- Medical, Dental, Vision, LTD, STD, Basic Life, AD&D, Voluntary Insurance, Employee Assistance Programs more options (applicable after 90 days of employment) 401-K with company match(applicable after 6 months of employment)
Requirements:
- 2 or 4 year accounting degree.
- 3 plus years’ experience in accounting
- MS office and knowledge of accounting software.
- Building and Construction – Knowledge of materials, methods, and the tools involved in the construction or repair a plus.
- Knowledge of customer service practices and principles.
- Ability to prioritize and handle multiple high-profile tasks.
- Strong problem-solving abilities.
- Excellent communication skills and professional personal presentation.
- Great attention to detail and accuracy.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Can you work onsite only?
Education:
- Associate (Required)
Experience:
- Collection management: 2 years (Required)
- Accounting: 3 years (Required)
- Commercial Billing: 2 years (Required)
Location:
- Spartanburg, SC 29307 (Required)
Work Location: In person