What are the responsibilities and job description for the Accounting / Payroll Administrator position at Confidential?
Accounting/Payroll Administrator
Location: Fort Lauderdale, FL (On-site)
Position Type: Full-Time
We are seeking a highly experienced Accounting/Payroll Administrator with Sage software expertise to oversee payroll, accounting, insurance and risk management, and some HR on-boarding functions to support our dynamic roofing business.
Key Responsibilities
Bookkeeping & Accounting:
- Manage accounts payable/receivable, invoicing, and vendor payments.
- Perform monthly bank and credit card reconciliations.
- Maintain cost code accounting for job costing and profitability tracking.
- Support month-end and year-end closing, financial reporting, budgeting, and forecasting.
- Utilize Sage Accounting for payroll, bookkeeping, and reporting.
Payroll & HR Support:
- Accurately process weekly payroll including employee hours, benefits, deductions, and tax filings using a 3rd party payroll vendor.
- Ensure compliance with federal, state, and local payroll regulations.
- Maintain employee payroll records and respond to payroll-related inquiries.
- Support new employee on-boarding, including paperwork processing, benefits enrollment, and personnel record setup.
Insurance & Risk Management:
- Coordinate with insurance providers to maintain liability, workers’ compensation, and other policies.
- Track and manage certificates of insurance (COIs) for subcontractors and vendors.
- Support safety and compliance initiatives to mitigate risk exposure.
Compliance & Reporting:
- Maintain and properly organize payroll tax reports, W-2s, 1099s, and other compliance documentation.
- Assist with audits, process improvement initiatives, and financial planning.
Qualifications
- 10 years of experience in bookkeeping and payroll administration.
- Strong Sage software expertise (required).
- Bilingual (English/Spanish preferred).
- Strong understanding of accounting principles, payroll regulations, and cost accounting.
- Experience in insurance administration and risk management preferred.
- Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
- Construction or trade services industry experience is a plus.
What We Offer
- Competitive salary (commensurate with experience).
- Health, dental, and vision insurance.
- Paid time off and holiday pay.
- Retirement benefits.
- Employee wellness program.
- Opportunities for professional growth and advancement.
- A values-driven, team-oriented culture built on integrity and excellence.
- Great work environment where people comes first, with a family oriented approach and atmosphere.
Job Type: Full-time
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Accounting: 10 years (Required)
- Payroll management: 5 years (Required)
- Sage: 2 years (Required)
- Office management: 1 year (Required)
Shift availability:
- Day Shift (Preferred)
Ability to Commute:
- Fort Lauderdale, FL 33309 (Required)
Work Location: In person
Salary : $70,000 - $80,000