Paralegal - Lease Administrator

Overview

Lease Administrator manages and maintains lease agreements for properties, ensuring accuracy and compliance with all terms. This role involves a variety of tasks, including preparing and reviewing lease documents, managing lease renewals and terminations, tracking payments, and resolving lease-related issues within the corporate real estate department.

Responsibilities

Responsibilities include, but are not limited to:

• Preparing, reviewing and abstracting lease agreements, ensuring accuracy and compliance with company policies and legal requirements
• Manage the process of lease renewals, amendments and terminations
• Facilitate and prepare the monthly rent roll independently (approximately $1.7M per month)
• Track lease payments, manage rent escalations and Common Area Maintenance (CAM) payments
• Obtain the appropriate documents to establish an ACH Account for the rent payment of new leases and/or old leases in case of updated bank information
• Administrate all CAM Reconciliations for each property location
• Request and send security deposit checks for new leases when required
• Request Tenant Improvement Allowance distributions from Landlords
• Generate and prepare lease information, gross sales reports as requested from executive management or landlords
• Process estoppel certificates & SNDA requests
• Communicate and coordinate legal documents with outside legal counsel
• Coordinate with Property Managers, address issues and respond accordingly
• Apply and Process, renew and terminate business tax receipts licenses and permits for all properties.
• Coordinate inspections required by City or State jurisdiction with clinics and facilities team
• Renew and update the annual filling reports and fictitious name for all the clinics in Florida, Georgia, New York, Alabama, Delaware, Tennessee and Illinois
• Review lease language for the facility department regarding repairs, maintenance and HVAC
• Maintain accuracy of all lease records and information
• Assist auditors with requested information
• Works independently using discretion and judgement in making recommendations and decisions directly impacting organization
• Other duties as determined necessary

Qualifications

• A bachelor’s degree in business administration, finance, real estate or 3 years of lease administration experience
• Ability to assess, recommend and or make decisions using Company financials
• Understanding of lease terminology
• Strong attention to detail
• Excellent organizational skills
• Strong communication skills
• Paralegal certification strongly preferred
• Familiarity with current software system, ProLease Direct is preferable