Executive Assistant / Personal Assistant to Founder & CEO

Executive Assistant / Personal Assistant to Founder & CEO

Confidential Investment Firm | New York, NY

Compensation: $200-215k base salary DOE discretionary bonus

Schedule: Hybrid 4 days onsite, 1 day remote, with flexibility to 5 days as needed

Office is located in lower Manhattan

About the Opportunity

A highly respected investment firm is seeking an exceptional Executive Assistant / Personal Assistant to support its Founder and CEO. This is a rare opportunity to serve as the trusted right hand to a highly accomplished executive in a dynamic, entrepreneurial, and rapidly growing organization.

The successful candidate will become a strategic administrative partner to the CEO, operating as an extension of the executive office and helping drive efficiency, execution, and organization across a broad range of business and personal matters. This role requires exceptional judgment, discretion, and the ability to anticipate needs before they arise.

The ideal candidate is proactive, highly organized, solutions-oriented, and energized by operating in a fast-paced environment where priorities evolve quickly and no two days look the same.

Executive Support

• Serve as the CEO's primary administrative partner and first point of contact for executive support matters
• Manage a highly complex and constantly evolving calendar, ensuring priorities align with business objectives
• Coordinate extensive domestic and international travel, including commercial and private aviation logistics when applicable
• Prepare meeting materials, agendas, briefing documents, and follow-up action items
• Manage communications on behalf of the CEO with professionalism, discretion, and sound judgment
• Act as a gatekeeper and representative of the executive office, helping prioritize requests, meetings, and commitments
• Anticipate challenges and proactively implement solutions before issues arise
• Ensure the CEO remains focused on the highest-impact priorities

Strategic Partnership

• Develop a deep understanding of the CEO's priorities, communication preferences, and decision-making style
• Independently research issues, gather information, and present recommendations and solutions
• Drive projects and action items to completion while maintaining accountability across stakeholders
• Partner closely with senior leadership and key internal teams
• Track commitments, deliverables, and follow-ups to ensure nothing falls through the cracks
• Handle highly confidential information with the utmost discretion and professionalism

Personal Support

• Coordinate select personal and family-related matters for the CEO and spouse
• Manage travel logistics, reservations, scheduling, and occasional personal projects
• Adapt quickly to changing priorities and evolving schedules
• Serve as a trusted resource for both professional and personal matters as needed

Qualifications

• 10 years of experience supporting founders, CEOs, senior executives, investment professionals, or high-net-worth individuals
• Prior experience within investment management, private equity, hedge funds, family offices, financial services, or similarly demanding environments strongly preferred
• Demonstrated success serving as a true right hand to a senior executive
• Exceptional organizational skills and meticulous attention to detail
• Strong business judgment and ability to operate independently
• Outstanding written and verbal communication skills
• Proven ability to manage multiple competing priorities with composure and accuracy
• Experience coordinating complex international travel and detailed itineraries
• Exposure to private aviation logistics and expense allocation is helpful but not required
• Unquestionable integrity and discretion when handling confidential matters

The Ideal Candidate

• Highly proactive and self-directed
• Naturally resourceful and solutions-oriented
• Calm, composed, and effective under pressure
• Professional, polished, and confident in all interactions
• Able to anticipate needs and act with minimal direction
• Comfortable interacting with senior executives, investors, external stakeholders, and family members
• Adaptable and resilient in a constantly evolving environment
• Strong sense of ownership and accountability
• Focused on delivering solutions rather than escalating problems

What Success Looks Like

• The CEO is consistently prepared, informed, and operating efficiently
• Calendars, travel, logistics, and priorities are managed seamlessly
• Challenges are identified early and resolved proactively
• Projects, commitments, and follow-ups are executed without requiring oversight
• Stakeholders experience a highly professional and responsive executive office
• The Executive Assistant serves as a trusted extension of the CEO and a valued partner across the organization

This is an exceptional opportunity for a high-performing Executive Assistant seeking a long-term partnership with a respected founder and CEO. The role offers significant exposure, impact, and the opportunity to become an integral member of a growing investment firm with a positive, collaborative, and high-achieving culture.