Senior Accounts Payable

Position Summary:

The Senior Accounts Payable Specialist serves as the subject matter expert for the corporate credit card AP program, ensuring every transaction is accurate, properly coded, and fully supported. This role is the go-to resource for all credit card–related activity – maintaining clean and compliant spend, following up on missing receipts, and guiding employees to ensure accuracy from the outset.

Beyond credit cards, this role owns the full-cycle accounts payable process from invoice intake through payment, independently managing issues and ensuring continuity without requiring direction. Responsibilities include vendor management, identifying inefficiencies, resolving process gaps, and driving improvements. This work is critical to maintaining accurate financials, supporting audits, and reinforcing confidence in reporting.

This position has a direct impact on operational efficiency and is part of a high-performing accounting and finance team.

Location: Onsite 3–4 days per week in Newport Beach, CA, with additional in-office time as needed during peak periods

Hourly Rate Range: $31.25–$36.25/hour, commensurate with experience

Key Responsibilities:

Accounts Payable

• Process daily vendor invoices and ensure accurate entry into the accounting system
• Review invoices for appropriate documentation and approvals prior to processing
• Maintain organized records of invoices and supporting documentation

Corporate Card Administration

• Review and code corporate credit card transactions to ensure proper general ledger and department allocation
• Upload credit card transaction data into the ERP system
• Track outstanding transactions and follow up with cardholders to obtain missing receipts or supporting documentation
• Communicate with employees to clarify expense details and ensure accurate coding
• Train employees on credit card policies, receipt requirements, and coding procedures

Payments

• Assist with preparation and processing of disbursements, including ACH payments, checks, and wires
• Prepare tax payments and related documentation for mailing and recordkeeping
• Ensure payments are processed in accordance with internal policies and deadlines

Reconciliation & Support

• Assist with monthly credit card and accounts payable reconciliations as needed
• Maintain accurate documentation to support audits and internal controls
• Support the accounting team with additional AP-related tasks and process improvements

Qualifications:

• 4–6 years of accounts payable or accounting experience, with strong ownership of full-cycle AP processes
• Proven ability to work independently, prioritize effectively, and proactively drive tasks to completion
• Strong attention to detail with a high degree of accountability for accuracy and completeness
• Experience with ERP systems (NetSuite preferred) and proficiency in Excel
• Clear and confident communication skills, with the ability to partner cross-functionally and follow up to resolve issues
• Continuous improvement mindset with a track record of identifying and implementing process