Purchasing Expediter

APPLICATION PROCESS
Complete the on-line application by clicking the "Apply" link above. Do not abbreviate job titles for yourself or employers.  Prior to submitting your application, verify it reflects all relevant experience and education.

EXAMINATION PROCESS
1.Training and Experience Evaluation - Pass/Fail
Applications will be screened for best qualified applicants to compete in the competitive examination process.

For those passing the Training and Experience Evaluation (notified after the recruitment closing date):

2. Performance Examination - TBD
The Performance Examination will consist of document creation/revision utilizing Microsoft Office Word and Excel 2016, as well as an on-line multiple choice examination assessing fundamental knowledge for the position.

For those passing the General Fitness / Performance Examination:

3.Structured Oral Interview – Date TBD
The Structured Oral Interview will be before a panel and contain written exercises and questions that assess technical knowledge, experience, and one's general fitness for successful performance in the position.

PLACEMENT ON THE ELIGIBILITY LIST:
Applicants must receive a passing score on the oral examination to be placed on the 6 month long eligibility list. The top 3 ranks (scores) on the eligibility list are eligible for the hiring interview for each vacancy in this classification within the life of the list.
Receives and dates incoming purchase orders;

Handles follow-ups and expediting of purchase orders;

Contacts vendors for firm delivery information;

Investigates supply, goods, and equipment complaints and contacts the vendors to secure any adjustments and returns;

Handles phone calls and visits from vendors regarding clarification of orders, shipments, or changes in orders;

Secures price quotations;

Notifies requestor of any changes in the purchase order;

Processes receiving information on supplies and equipment purchased for the district, and checks for accuracy in quantities and description;

Finalizes purchase order transactions and approves them for payment;

Initiates correspondence pertaining to inquiries on purchase orders;

Works closely with personnel regarding equipment inventory tagging;

Follows up on delivery and payment authorization;

Maintains files of firms and commodities handled and of catalogs and pamphlets on supplies and equipment;

May be involved with some items requiring routine bidding procedures;

Inputs purchase requisitions and places orders for routine purchases;

Assists in gathering original signature receipt/verification of deliveries to sites.Education/Experience
High School diploma or equivalent; AND two (2) years of increasingly responsible clerical, accounting and/or recordkeeping experience, including one year in school business purchasing or warehousing activities is desirable.
*Alternate variations of education/experience may be considered by Personnel Commission staff as acceptable to qualify for participation in the examination process resulting in an eligibility list.  
Licenses/Certifications/Special Requirements
Valid California Class C Driver’s LicenseKnowledge of:
Purchasing policies and procedures;
Types of supplies, materials and equipment commonly used;
Filing systems and general office practices.
Keyboard skills and computer software.

Ability to:
Make mathematical calculations with speed and accuracy;
Understand and apply Education Code laws regarding purchasing;
Prepare and maintain accurate and complete records of reports;
Maintain complex financial records;
Operate office equipment including a computer and related software;
Establish and maintain effective working relationships with those contacted during the course of work.

Salary : $4,578 - $5,529