What are the responsibilities and job description for the Office Administrator position at CONCRETE STRATEGIES?
Position Overview
Concrete Strategies is seeking a detail-oriented and dependable Office Administrator to provide full-spectrum administrative support to our team. This role ensures smooth day-to-day operations in the office and plays a key part in keeping our internal processes organized and efficient. The ideal candidate thrives in a fast-paced, team-oriented environment and demonstrates a strong commitment to our company’s core values: Safety, Passion, Integrity, Teamwork, Communication, and Continuous Improvement.
Key Responsibilities
General Office Administration
Greet visitors, answer phones, and route communications to appropriate staff
Maintain a clean, organized, and professional office environment
Order and manage office supplies, equipment, and kitchen inventory
Receive and distribute mail and deliveries
Administrative Support
Draft, proofread, and format documents such as letters, memos, reports, and meeting notes
Schedule meetings, appointments, and conference calls for team members
Support expense reporting, invoice processing, and petty cash reconciliation
Manage electronic and physical filing systems, ensuring easy retrieval of documents
Recordkeeping & Organization
Maintain up-to-date contact lists, calendars, and internal directories
Ensure proper documentation and archiving of administrative and personnel forms
Assist with onboarding paperwork and orientation tasks for new hires
Coordination & Internal Communication
Distribute internal communications, newsletters, and announcements as directed
Coordinate office events, meetings, and celebrations
Liaise with facility services or IT support for office equipment issues
Required Qualifications
2 years of experience in an administrative or office support role
Strong organizational and time management skills
Excellent verbal and written communication abilities
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Ability to handle confidential information with discretion
Comfortable multitasking and working independently with minimal supervision
Preferred Qualifications
Experience in a construction, engineering, or field-based business environment
Familiarity with expense reporting or office management software
Associate’s degree or administrative support certification preferred
Core Values Alignment
We are looking for a candidate who embodies Concrete Strategies' Core Values:
Safety – Promotes a safe and secure office environment
Passionate – Brings a positive attitude and energy to their work
Integrity – Maintains trust and accountability in all tasks
Teamwork – Works collaboratively and respectfully with all departments
Communication – Demonstrates clear, courteous, and effective communication
Continuous Improvement – Seeks ways to improve administrative systems and workflows
