Pre-Construction Operations Associate

Concrete Matters Inc. (CMI) is a Mooresville, North Carolina-based concrete construction company serving the Carolinas since 2015. With more than 30 years of industry experience, CMI specializes in government projects, heavy civil, and commercial concrete construction. The company is recognized for its commitment to safety, quality workmanship, detailed pre-construction planning, and exceeding client expectations

Overview
We are looking to integrate a Preconstruction Operations Associate to support the day-to-day operational, administrative, and coordination needs of the Preconstruction team while strengthening relationships with clients, vendors, subcontractors, and industry partners. This position plays an important role in keeping project opportunities organized from initial bid invitation through the preconstruction process and into the construction phase.

The role will assist with bid opportunity tracking, project documentation, vendor and subcontractor coordination, contracts, submittals, and preconstruction reporting. As the individual develops a deeper understanding of the company and its business, the position will also have opportunities to support client development, industry networking, brand awareness, and company culture initiatives.

The ideal candidate is highly organized, proactive, relationship-oriented, and comfortable managing multiple priorities in a fast-paced construction environment.

Responsibilities

• Manage and maintain electronic project folders and documentation from Preconstruction through the construction phase, ensuring information is organized, accurate, and accessible to the appropriate team members.
• Monitor the estimating email inbox and organize incoming bid opportunities by client, project, and scope of work for review by the Preconstruction team and discussion during weekly staff meetings.
• Maintain accurate records of bid opportunities and outcomes, including tracking win rates by client, scope of work, project type, and other relevant criteria to help identify trends and opportunities.
• Communicate with vendors and suppliers regarding pricing needs, lead times, and other information required for upcoming bids.
• Monitor local municipalities and other relevant sources for upcoming public and private bid opportunities.
• Coordinate the administrative processing of new contracts, including receiving, printing, organizing, and identifying required signature locations to prepare documents for proper execution.
• Coordinate Certificates of Insurance (COIs) with the company’s insurance representatives and ensure required documentation is provided to clients in conjunction with new contracts.
• Assist with submittal management, including distributing submittals, monitoring their progress, maintaining accurate records, and communicating approvals, revisions, or outstanding issues to Project Managers.
• Develop and maintain strong relationships with existing vendors and subcontractors to support competitive pricing, responsiveness, and successful project execution.
• Help expand the company’s vendor network by identifying prospective partners and coordinating introductory meetings and relationship-building opportunities.
• Help grow and diversify the subcontractor base by identifying qualified trade partners and developing relationships that support the company’s current and future project needs.
• Participate in relevant construction industry and networking events, to build professional relationships and increase company visibility within the industry.
• Assist with coordinating company apparel, promotional items, and branded materials to help strengthen employee engagement and company pride.
• Perform additional responsibilities and special projects as assigned.

Qualifications

• Associate or bachelor’s degree in Construction Management, Business Administration, Marketing, Communications, or a related field preferred.
• Previous experience in construction, preconstruction, estimating, project coordination, business operations, or administrative support preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Strong written, verbal, and interpersonal communication skills.
• Comfortable communicating professionally with clients, vendors, subcontractors, insurance representatives, and internal team members.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and Teams.
• Self-motivated and proactive, with the ability to take initiative and work independently while contributing to a collaborative team environment.
• Candidates must reside within 50 miles of our Mooresville, North Carolina office.

Notes

This job description provides an overview of the typical tasks and level of work involved, but it does not cover every responsibility, duty, or skill necessary for the role. Employees should be prepared to undertake additional job-related tasks as assigned by their supervisor.

All employment with Concrete Matters, Inc. is “at will,” this job description does not act as a contract of employment.

Equal Employment Opportunity: Concrete Matters, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pay: $63,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Experience:

• Construction sales: 1 year (Preferred)

Location:

• Mooresville, NC 28115 (Required)

Work Location: Hybrid remote in Mooresville, NC 28115

Salary : $63,000 - $70,000